Automotive/light truck repair parts - bid #26-0124

The School Board of Sarasota County, Florida seeks to establish a one-year supply agreement for automotive and light truck repair parts through Bid #26-0124, with options to renew for two additional one-year periods by mutual agreement. The procurement requires the successful bidder to provide firm percentage discounts off current manufacturer list prices (MSRP) for new Original Equipment Manufacturer (OEM) parts or new in-house brand parts across 19 specified manufacturers including AC Delco, Anco Wiper Blades, Autolite, Baldwin Filters, Bendix Brake, Bosch, Dayco, Fram, Gates, Monroe, Moog, Mopar, Motorcraft, Philips Lighting, Precision Bearing, Stant, Timken, Wagner, and Wagner Lighting, with provisions for bidders to propose additional manufacturers and balance-of-line discounts for unspecified brands. All parts must be new with no used or reconditioned items permitted, and delivery must be made F.O.B. Destination with freight prepaid to the SBSC Transportation Garage at 301 Old Venice Road, Osprey, Florida 34229, with stock orders requiring 48-hour delivery and special orders requiring seven business days. Bidders must submit sealed responses electronically via the VendorLink Portal by February 12, 2026 at 1:00 p.m. EST, with written questions due by January 29, 2026 and any addenda posted by approximately January 30, 2026; recommended awards will be posted on or about March 17, 2026, and presented for Board action on March 24, 2026 at the Sarasota County Schools administration building at 1960 Landings Boulevard, Sarasota, Florida. Required submissions include the executed certification page, Small/Minority Business Enterprise Certification Form, Conditions for Emergency/Hurricane or Disaster Form, Bidder's Statement of Principal Place of Business, Use of Coercion for Labor and Services Affidavit, and completed bid form with pricing on the district's approved electronic platform, with all documents requiring printing capability and acceptable file formats limited to Microsoft Excel (.xls or .xlsx), PDF, or ZIP files.

The School Board encourages the use of minority-owned, small, and women-owned businesses and will apply Florida preference adjustments for bidders with principal places of business outside Florida in accordance with competitive bidding procedures. Bidders must certify their small business enterprise (SBE) or minority business enterprise (MBE) status through documentation from the Florida Department of Management Services, Office of Supplier Diversity, or through self-reporting if applicable, and must provide detailed information regarding any subcontractors including their S/MBE designations and estimated dollar values. All contractors must comply with specified insurance requirements including Workers' Compensation, Comprehensive Automobile Liability, and Commercial General Liability at minimum limits, register with E-Verify, and certify that they do not use coercion for labor or services and are not owned or controlled by foreign countries of concern including China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria. Bidders must also commit to providing goods and services on a first-priority basis during public emergencies, hurricanes, or disasters with 24-hour emergency contact information required. The School Board does not guarantee any minimum dollar value or quantity of orders and reserves the right to purchase from Florida State contracts or other public entity purchasing agreements if more economical; however, no specific budget range or award value is disclosed in the solicitation documents. Interested parties may protest recommended awards within 72 hours of posting in accordance with Chapter 120, Florida Statutes, and the bidder bears all responsibility for ensuring successful upload to VendorLink, with technical difficulties remaining the bidder's responsibility to resolve.