Automotive Supplies

Hudson Valley Community College is requesting bids for automotive supplies on an as-needed basis to support its automotive program, with sealed bids due July 15, 2026 at 2:00 PM EST and opening at 2:15 PM the same day. Bidders must be located within 30 miles of the college — a geographic eligibility constraint that filters the vendor pool.

The scope covers 114 line items across general supplies (electrical tape, hoses, clamps, bulbs, fuses, wire, solder, brake lines), hazardous materials (penetrating oils, transmission and brake fluids, power steering fluid, antifreeze, gasket makers, lubricants), tools (extension cords, tubing benders, vacuum brake bleeders, flare kits, dial calipers, tap and die sets, piston ring compressors), and engine rebuild kits for specified Chrysler engines (2.5-liter 1982–1996 and 2.4-liter 1995–2008 models). Pricing is quoted on a provided Excel spreadsheet on a line-item basis, with each item awarded to the lowest responsible bidder. Vendors must provide same-day delivery for stocked items and advance notice of backorders. All prices must include delivery costs on an F.O.B. Destination basis to the college's Central Receiving in Troy, New York (Monday–Friday, 9:00 AM to 3:30 PM), and must be lower than or equal to any cooperative or state contract pricing the vendor maintains.

The contract term is one year, commencing September 1, 2026, and ending August 31, 2027. All equipment is guaranteed against faulty material and workmanship for one year after acceptance, with replacement at no cost to the college.

Bids must be submitted in duplicate on official HVCC forms, electronically via Bonfire (https://hvcc.bonfirehub.com), or by sealed mail or hand delivery to Tabitha D'Attilio, Director of Procurement, Hudson Valley Community College, Administration Building Room 240, 80 Vandenburgh Avenue, Troy, New York 12180. Required submissions include a signed Non-Collusion Certification, a Certificate of Insurance naming HVCC, Rensselaer County, and the State University of New York as additional insureds, brochures or catalogs with model numbers, and educational institution references. The contractor must comply with New York State prevailing wage requirements under Section 103-a, b, c, and d of the General Municipal Law and maintain Workers' Compensation insurance. The successful bidder will be notified within thirty working days of bid opening via preliminary letter of intent or purchase order.