6-SPECS-Bid 4041.pdf
PDF 184 KB Posted
- Attached to
- Automotive Supplies
- Solicitation number
- Bid 4041
- Issued by
- New York
About this file
Automotive Supplies Bid 4041 – Hudson Valley Community College
This is a specifications document for Bid 4041 issued by Hudson Valley Community College (HVCC), a SUNY community college located in Troy, New York, for the procurement of automotive supplies on an as-needed basis. The supplies will support the college's automotive program, with quantities determined by student enrollment and program scope. Items will be provided through both pickup and shipment arrangements, with vendors required to provide same-day delivery for stocked items and advance notification of any backorders. The contract term is one year, commencing September 1, 2026, and ending August 31, 2027. Bids must be submitted through the Bonfire online application system at https://hvcc.bonfirehub.com or via sealed mail/hand delivery to the Purchasing office, with late submissions not accepted.
Pricing shall be quoted on a provided Excel spreadsheet on a line-item basis, with each item awarded to the lowest responsible bidder. All prices must include delivery costs on an F.O.B. Destination basis and must be lower than or equal to any cooperative or state contract pricing the vendor maintains. Vendors must be located within 30 miles of the college and are subject to responsibility investigations as determined by HVCC. The successful vendor must execute the Service and Supply Agreement, may not subcontract without prior written consent, and shall be subject to the college's right to reject any bid or disqualify any bidder if evidence of responsibility, ability, or qualifications is not satisfactory.
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Other files
| File | Type | Posted |
|---|---|---|
| 5-Bid Form.pdf | ||
| 1-Insurance.pdf | ||
| 4-Bid Legal Information.pdf | ||
| 2-Non Collusive.pdf | ||
| 3-Price List.xlsx | XLSX spreadsheet |
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Text version
SPECIFICATIONS FOR BID 4041
PURCHASE OFAUTOMOTIVE SUPPLIES
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to provide automotive supplies.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
Hudson Valley Community College is seeking bids for automotive supplies, based on the list provided in the associated excel spreadsheet. Items will be ordered on an as-needed basis. Quantities purchased will be based upon the combined student enrollment in the automotive problem and the total breadth of the program.
Some items will be for pick-up, and other items are to be shipped. Vendors must be capable of same-day for stocked items. Vendors must notify HVCC in advance of any back-ordered items.
SECTION D- PRICING
• Vendors shall indicate if there will be any shipping or delivery charges.
• Prices shall include delivery of all items F.O.B. Destination.
• Pricing should be lower than or equal to any co-operative or state contract pricing a vendor may have.
• If the pricing cannot be maintained for the duration of the contract, please specify the period for which the pricing is applicable.
• Equivalent products will be accepted provided they meet the stated specifications.
SECTION E- VENDOR QUALIFICATIONS
• Vendor must be located within 30 miles of the college.
SECTION F- TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any bidder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
SECTION G - TERM OF CONTRACT
This is a one-year contract beginning on September 1st 2026 and ending on August 31st 2027.
SECTION H-SCORING
This is a line-item bid. Each item will be awarded to the lowest responsible bidder.
All pricing should be submitted on the provided excel spreadsheet.
SECTION I – SUBMISSION INFORMATION
HVCC prefers bids to be submitted using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly https://hvcc.bonfirehub.com/ encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date. HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800-354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Bids can also be mailed or hand delivered. Bids must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION J – CONTACTS
Issuing Office Automotive Lab c.mcnally@hvcc.edu mailto:support@gobonfire.com
File details come from the government source that posted it. Updated .