Automotive Supplies

Hudson Valley Community College (HVCC), a State University of New York (SUNY) institution located in Troy, New York, is soliciting competitive sealed bids for the purchase of automotive supplies through Sealed Bid Proposal No. 4034. The procurement encompasses 114 distinct automotive supply products organized into categories including electrical components, hoses, fasteners, fluids, chemicals, tools, and oils, along with engine rebuild parts kits for specific Chrysler engine models (2.5-liter 1982-1996 and 2.4-liter 1995-2008). Bidders must submit unit pricing for each line item and kit pricing for engine rebuild components on the provided Excel price sheet, with all prices including delivery on an F.O.B. Destination basis. Qualified vendors must be located within 20 miles of the HVCC main campus and capable of same-day shipping for stocked items, with the successful vendor required to complete and sign the Service and Supply Agreement. The contract term spans one year, beginning September 1, 2026, and ending August 31, 2027, with award to be made on a line-item basis to the lowest responsible bidder meeting all specifications. Sealed bids must be received by 2:00 PM Eastern Daylight Time on Wednesday, March 11, 2026, through the Bonfire website at https://hvcc.bonfirehub.com, by mail, or hand-delivered to Tabitha D'Attilio, Director of Procurement, Hudson Valley Community College Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, New York 12180. All bids must comply with mandatory requirements including submission of a signed Statement of Non-Collusion, brochures or catalogs with model numbers, references preferably from educational institutions, and signature of the bid manager, with successful bidders notified within thirty working days after bid opening.

No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are identified in the procurement documents. No incumbent vendors or current contractors are listed in the available documentation. All bidders must maintain comprehensive general liability insurance and automobile liability insurance throughout the contract term, with HVCC, the County of Rensselaer, and the State University of New York named as additional insureds, and all insurance policies must be issued by carriers authorized to do business in New York State and rated A-:VII or better by A.M. Best. Contractors must comply with New York State prevailing wage requirements under Section 103-a, b, c, and d of the General Municipal Law, as well as all applicable federal, state, and local labor laws, safety regulations, and non-discrimination statutes. No budget range or estimated award value is specified in the procurement documents. Deliveries are accepted only between 9:00 AM and 3:30 PM, Monday through Friday, excluding holidays and snow days, at HVCC's Central Receiving facility, with all freight charges borne by the bidder unless otherwise specified.