5-SPECS-Automotive Supplies.pdf
PDF 161 KB Posted
- Attached to
- Automotive Supplies
- Solicitation number
- Bid 4034
- Issued by
- New York
About this file
This is a specifications document for Bid 4034 issued by Hudson Valley Community College (HVCC), a SUNY system institution located in Troy, New York, seeking an experienced vendor to provide automotive supplies. The college is requesting bids for automotive supplies listed on an associated Excel price sheet, with award to be made on a line-item basis to the lowest responsible bidder meeting all specifications. The contract term is one year, beginning September 1, 2026, and ending August 31, 2027. Bids must be submitted through the online application system Bonfire at https://hvcc.bonfirehub.com by the submission deadline, or alternatively may be mailed or hand-delivered in sealed envelopes to Tabitha D'Attilio, Director of Procurement, Hudson Valley Community College Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, New York 12180. No specific bidders' conference or site visit is mentioned in the specifications.
All prices must remain firm for the bid period, with vendors required to state the length of time pricing will be held if firm pricing cannot be maintained. Pricing should be submitted on the provided Excel spreadsheet, with all prices including delivery on an F.O.B. Destination basis for items being shipped. Vendors must be located within 20 miles of the main HVCC campus and be capable of same-day shipping for stocked items, with advance notification required for any backordered items. Equivalent products meeting stated specifications will be accepted. The successful vendor must complete and sign the Service and Supply Agreement, and awarded contractors may not enter into subcontracts without prior written consent from HVCC. No funding source, set-asides, or incumbent vendor information is specified in the document.
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Other files
| File | Type | Posted |
|---|---|---|
| 6-Bid Legal Information.pdf | ||
| 4-Bid Form.pdf | ||
| 3-Price List.xlsx | XLSX spreadsheet | |
| 1-Insurance.pdf | ||
| 2-Non Collusive.pdf |
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Text version
SPECIFICATIONS FOR BID 4034
AUTOMOTIVE SUPPLIES
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to provide automotive supplies.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
Hudson Valley Community College is seeking automotive supplies based on the list of supplies on the associated excel price sheet. All prices are to remain firm for the bid period. If pricing cannot be held firm, please state the length of time that pricing will be held. Pricing should be submitted on the excel spreadsheet.
Some items will be for pick-up, other items are to be shipped.
Prices shall include delivery of all items F.O.B. Destination.
Equivalent products will be accepted provided they meet the stated specifications.
SECTION D- CONTRACTOR RESPONSIBILITIES
Vendors must be capable of same-day shipping for stocked items.
Vendors must be located within 20 miles of the main HVCC campus.
Vendors must notify HVCC in advance of any backordered items.
SECTION E- TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any bidder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
SECTION F - TERM OF CONTRACT
This is a one-year contract beginning on September 1st 2026 and ending on August 31st 2027.
SECTION G-SCORING
Award will be made on a line-item basis to the lowest responsible bidder meeting all specifications.
SECTION H – SUBMISSION INFORMATION
Vendors must submit bids using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date.
HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800- 354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com
Bids can also be mailed or hand delivered. Bids must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION I – CONTACTS
Issuing Office Automotive Lab c.mcnally@hvcc.edu
File details come from the government source that posted it. Updated .