Automated dispensing cabinets

San Mateo Medical Center (SMMC), a public hospital and clinic system serving San Mateo County and San Francisco City, is seeking proposals for automated dispensing cabinets through a competitive Request for Proposals (RFP). The procurement involves acquiring 16 automated dispensing cabinets, 3 anesthesia devices, and an accompanying inventory software solution that must interface with Epic electronic health record systems for formulary, ADT, and order management. Proposers must demonstrate at least five years of experience in manufacturing, sales, or leasing similar products, possess legal authorization to do business in California, and maintain SAM registration. The County will evaluate proposals based on a comprehensive scoring methodology: project approach (30 points), firm qualifications (25 points), team qualifications (20 points), and price (25 points). Proposal submissions are due on February 11, 2026, at 1:00 PM via the eProcurement portal, with a deadline for questions and comments set for January 21, 2026, at 1:00 PM. The initial contract term will be five years, with performance commencing after full execution by all parties.

Local businesses and non-profit organizations may receive preferential scoring ranging from 5 to 10 percent based on their certification status. Proposers must carry comprehensive insurance coverage, including cyber liability of $5,000,000 per occurrence for privacy and network security. The procurement allows for potential integration with existing logistics carousel infrastructure, and the County reserves the right to award the contract to the most responsive and responsible proposer offering the best overall value. While no specific incumbent vendor is mentioned, the RFP indicates an indefinite quantity agreement with no guaranteed order quantities. Proposers must also comply with multiple county-specific requirements, including Living Wage Ordinance provisions, HIPAA regulations, Section 504 Rehabilitation Act compliance, and vendor access policies. Though a specific budget range is not explicitly stated, the comprehensive technical and compliance requirements suggest a significant investment in this medical technology procurement.