Automated Ambulance Billing, AR, Delinquent Account Collections and Other Services

The City of College Station, Texas, is seeking a comprehensive contractor for automated ambulance billing, accounts receivable management, and related services through a Request for Proposal (RFP) for its Ambulance and Emergency Medical Services (EMS) division. The procurement aims to secure a single vendor capable of providing a full-service solution that encompasses equipment, products, materials, supervision, and labor for medical billing operations. Specific service requirements include automated ambulance billing, accounts receivable management, delinquent account collections, false alarm billing, repeat inspection billing, HazMat billing, medical record requests, and TASSPP services. The RFP was released on November 4, 2025, with proposals due by 2:00 p.m. Central Standard Time on December 9, 2025. A critical deadline for written questions is set for 2:00 p.m. CT on December 2, 2025. The City reserves the right to make multiple awards if deemed beneficial and anticipates contract evaluations and negotiations occurring in December 2025, with potential award dates between December 2025 and January 2026.

The solicitation documents do not explicitly outline set-aside designations or specific restrictions on responding organizations. Vendors must register with the Brazos Valley eMarketplace (Bidding Portal) to access solicitation documents and submit proposals. Submission options include electronic upload as a single PDF file or hardcopy delivery to the Purchasing Division, which requires one unbound original bid, one electronic PDF copy on a USB drive, and associated required documents. While the provided documentation does not specify precise pricing terms, contract value, or funding amounts, interested vendors should carefully review all requirements before submission. The procurement covers Brazos County and is specifically issued by the City of College Station, targeting a comprehensive medical billing and accounts receivable management system for its emergency services operations. Potential contractors should be prepared to demonstrate robust technological capabilities, extensive medical billing experience, and the ability to integrate with existing municipal systems.