ESBD_466905_1762297613428_ESBD Posting.pdf
PDF 218 KB Posted
- Solicitation number
- RFP26-022
- Issued by
- Brazos County, Texas
About this file
This is a Request for Proposal (RFP) issued by the City of College Station, Texas, for automated ambulance billing, accounts receivable management, delinquent account collections, and related services. The City seeks a single contractor to provide a comprehensive, all-inclusive system encompassing equipment, products, materials, supervision, and labor for medical billing and accounts receivable operations for the Ambulance and Emergency Medical Services (EMS) division. Additional services include false alarm billing, repeat inspection billing, HazMat billing, requests for medical records, and TASSPP services. The RFP was released on Tuesday, November 4, 2025, with proposals due by 2:00 p.m. Central Standard Time on Tuesday, December 9, 2025. The deadline for written questions is 2:00 p.m. CT on Tuesday, December 2, 2025. The City reserves the right to make multiple awards if deemed in its best interest. Contract evaluations and negotiations are anticipated during December 2025, with the earliest award date between December 2025 and January 2026. The contract term is not specified in the provided document excerpt.
Proposals may be submitted electronically as a single PDF file uploaded to the Brazos Valley eMarketplace (Bidding Portal) or as hardcopy originals delivered to the Purchasing Division at 1101 Texas Avenue, 3rd Floor, College Station, Texas 77840. Hardcopy submissions must include one unbound original bid, one electronic copy (PDF) on a USB drive, and other required documents. Pricing terms, set-asides, incumbent contractor information, and funding amounts are not detailed in the provided documentation. Vendors must register with the Bidding Portal to access solicitation documents and submit proposals.
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Text version
REQUEST FOR PROPOSAL
AUTOMATED AMBULANCE BILLING, ACCOUNTS
RECEIVABLE, DELINQUENT ACCOUNT COLLECTIONS AND
OTHER SERVICES
RFP NO. 26-022
DUE DATE: Tuesday, December 9, 2025
@ 2:00 P.M. CT
CITY OF COLLEGE STATION, TEXAS
Purchasing Division (3rd Floor)
1101 Texas Ave.
College Station, Texas 77840 www.cstx.gov http://www.cstx.gov/
INTRODUCTION
The City of College Station is soliciting Proposal(s) (RFP’s) from firms who are interested and qualified to provide automated ambulance billing, accounts receivable, requests for medical records, TASSPP services, and delinquent account collection services for the City’s Ambulance and Emergency Medical Services (EMS). The successful contractor will furnish an all-inclusive system that includes equipment, products, materials, supervision and labor required to provide a comprehensive, automated medical billing accounts receivable system. The City of College Station is also seeking qualified firms to manage false alarm billing, repeat inspection billing, and HazMat billing.
It is the intent of the City of College Station to select a single consultant to accomplish all the services outlined in this Request for Proposal; however, the City reserves the right to make multiple awards if it is in the City’s best interest to do so.
Proposal response packages will be received until 2:00 p.m. CT, Tuesday, December 9, 2025, after which time the names of responding firms will be read aloud at City Hall – Purchasing Division. Subsequently, a list of responding firms will be posted to the Brazos Valley e- Marketplace (“Bidding Portal”). Proposals received after the specified submission deadline will not be accepted.
In order to ensure a fair and objective evaluation, all questions and inquiries related to this Request for Proposal shall be addressed in writing via the Q&A feature available through the Bidding Portal. The deadline for written questions is 2:00 p.m. CT on Tuesday, December 2, 2025. This deadline should not be treated as the target date for submitting all inquiries.
Copies of Solicitation Documents and Proposal Submission Solicitation documents are available for download from the online Bidding Portal. To download solicitation documents, upload bids and to submit questions online, vendors must be registered with the Bidding Portal. To register online, please visit the Bidding Portal and click on Supplier Registration.
The City will accept electronic proposals or hardcopy (original) proposals. Proposals received after the specified submission deadline will not be accepted.
• Electronic: To submit electronically, a single PDF of the bid package must be uploaded to the Bidding Portal under the RFP’s Response Attachments tab. Confirm these files are uploaded prior to clicking Submit Response. Click here for an online response tutorial.
Please note that the City of College Station is not responsible for high internet traffic/demand at or near the time the response packages are due and that firms submitting their response package during peak traffic times risk their submittal not being received by the due date and time.
• Hardcopy (Original): Hand-delivered proposal packages shall be submitted to the Purchasing Division in a sealed envelope marked with the RFP number, project title, and the name/address of the Offeror. Proposals delivered to the Purchasing Division via US Mail or other delivery method shall be in a sealed envelope within the mailing/shipping envelope with “PROPOSAL ENCLOSED” noted on the face of the mailing/shipping envelope. Proposal packages shall include one (1) unbound original bid, one (1) electronic copy (PDF) of the bid on a USB drive, and other documents as required.
https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/ https://www.cstx.gov/UserFiles/Servers/Server_12410832/File/Departments/Fiscal%20Services/OnlineBiddingQuickTutorial.pdf
Hand-deliver, Mail or Ship to:
City of College Station – Purchasing Division 1101 Texas Avenue (3rd floor) College Station, Texas 77840
Schedule of Important Dates The tentative schedule for this Request for Proposal is as follows:
Release RFP to Vendor…………………………………………….……… Tuesday, November 4, 2025 Advertisement Dates…………………………………………... November 4, 2025 – December 9, 2025 Deadline for Questions and Inquiries…………………… Tuesday, December 2, 2025 @ 2:00 PM CST Proposal Submission Deadline………………………….. Tuesday, December 9, 2025 @ 2:00 PM CST Contract Evaluations/Negotiations……………………………………………………... December 2025 Earliest Award by City………………………………………………… December 2025 – January 2026
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