Autodesk Software Subscription Renewals

The City of Madison Engineering Department has issued Request for Bids (RFB #14076-0-2025-BG) for Autodesk Software Subscription Renewals, seeking comprehensive software licensing solutions for desktop and cloud-based products. The procurement covers multiple software subscriptions including Civil 3D, AutoCAD, Architecture Engineering & Construction Collection, Autodesk Build, Autodesk Construction Cloud Connect, and Infoworks ICM Ultimate. Bid specifications outline requirements for both existing and new software subscriptions, with renewal terms extending to July 2028. Key dates for the procurement include September 24, 2025 as the release date, September 29, 2025 as the deadline for questions, and October 8, 2025 at 2:00 PM CST as the bid submission deadline. The City intends to place its order before December 31, 2025 and will accept multiple bid formats, with a preference for electronic submissions. Evaluation criteria appear to emphasize vendor compliance with local purchasing policies, technical capability, and ability to meet specific subscription configuration needs. Vendors must demonstrate capacity to provide various subscription types, ranging from single-user 3-year renewals to account-based and cloud-based offerings.

The procurement is tax-exempt and incorporates local vendor preference policies, potentially providing advantages to local businesses. The City reserves the right to accept or reject any bids and make partial awards, indicating flexibility in the procurement approach. Contractors must comply with specific municipal ordinances, including affirmative action requirements and network connection policies. While specific budget ranges are not explicitly detailed, the comprehensive nature of the software subscriptions suggests a significant procurement value. Vendors must complete several mandatory forms, including a vendor profile, cost proposal, and reference documentation. The solicitation allows for multiple pricing schemes and different licensing configurations, which suggests an openness to creative solution approaches. Prospective bidders should be prepared to demonstrate technical expertise in Autodesk software environments and the ability to provide seamless subscription management across various software platforms.