Autobody Supplies

Hudson Valley Community College (HVCC), located in Troy, Rensselaer County, New York, is soliciting sealed bids for the purchase of autobody supplies under Bid No. 4033. The procurement encompasses a comprehensive range of 504 line items including abrasive products, adhesives, paints, primers, sealers, hardeners, reducers, masking materials, safety equipment, tools, and shop supplies from manufacturers such as 3M, Norton, Mirka, and SEM. The contract term will run for one year from September 1, 2026, through August 31, 2027, with supplies to be delivered on an as-needed basis based on student enrollment in the automotive program and program breadth. Bid submissions must be made electronically through the Bonfire platform (https://hvcc.bonfirehub.com), by mail, or by hand delivery to Tabitha D'Attilio, Director of Procurement, with a deadline of 2:00 p.m. EST on March 4, 2026; the bid opening is scheduled for 2:15 p.m. EST on March 9, 2026, at HVCC's Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, New York 12180. Pricing shall be submitted on the provided Excel spreadsheet with all costs including delivery F.O.B. Destination, and this is a line-item bid in which each item will be awarded to the lowest responsible bidder. Required qualifications include submission of a signed Statement of Non-Collusion, brochures and catalogs where applicable, references preferably from educational institutions, and a signed Service and Supply Agreement; successful bidders must provide a Certificate of Insurance naming HVCC, Rensselaer County, and the State University of New York as additional insureds with an AM Best rating of A- or better, comply with prevailing wage requirements under New York General Municipal Law, and maintain contractor liability insurance throughout the contract term.

No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are detailed in the available procurement documents. No incumbent vendors or current contractors are identified in the bid materials provided. Bidders are responsible for all freight charges unless otherwise specified, and all merchandise must be shipped prepaid and delivered F.O.B. to HVCC's Central Receiving between 9:00 a.m. and 3:30 p.m., Monday through Friday, excluding holidays and snow days. HVCC reserves the right to conduct investigations to determine vendor responsibility and ability to perform, and may disqualify prospective bidders or reject any bid if evidence of vendor qualifications is unsatisfactory. Awarded contractors may not enter into subcontracts without prior written consent from HVCC. The procurement documents do not specify an overall budget or award value range; rather, individual line items will be evaluated and awarded based on lowest responsible bidder pricing. The successful bidder will be notified within thirty working days after the bid opening via a preliminary Letter of Intent or Purchase Order.