Auto Body Repair - Medium and Heavy-Duty Trucks

The City of Madison Finance Department is seeking auto body repair services for medium and heavy-duty trucks through Request for Quotation (RFQ) #5431-0-2025-TJ. The procurement aims to establish pricing for comprehensive auto body repair services, specifically focusing on four primary service categories: sheet metal, mechanical/electrical, frame, and refinish work. Vendors must be located within a twenty-mile radius of Madison and capable of servicing an anticipated volume of 1 to 10 vehicles per month. The contract will cover a three-year period from 2026 to 2028, with bidders required to submit hourly labor rates for each service category and a percentage discount on parts. Quotations are due on November 10, 2025, at 2:00 PM CST, and must be submitted via email to bids@cityofmadison.com. The City will evaluate bids using multiple criteria, including cost, quality, compatibility, warranty, delivery, past experience, and service reputation. Vendor selection will be distributed through the State of Wisconsin VendorNet System and DemandStar by Onvia networks.

The RFQ includes a local vendor preference policy that provides a scoring advantage to local suppliers registered on the City of Madison website by the bid's due date. While specific set-aside designations for disadvantaged enterprises are not explicitly detailed in the provided documentation, the procurement appears to be open to qualified vendors meeting the geographic and service requirements. The anticipated contract volume suggests a moderate budget range, though exact financial details are not specified in the RFQ. The procurement is structured to ensure competitive pricing and high-quality service for the City's medium and heavy-duty truck fleet maintenance needs. Potential bidders should carefully review the full RFQ documentation and ensure compliance with all submission requirements, including the specified service categories, geographic limitations, and detailed pricing structures for the 2026-2028 contract period.