5431 Summary.pdf

This is a Request for Quotation (RFQ) summary document issued by the City of Madison Finance Department in Wisconsin for auto body repair services on medium and heavy-duty trucks. The RFQ #5431-0-2025-TJ seeks vendors capable of providing comprehensive repair services across four primary categories: sheet metal work, mechanical/electrical repairs, frame work, and refinish services. The anticipated service volume is 1 to 10 vehicles per month, with vendors required to be located within a twenty-mile radius of Madison. Quotations are due November 10, 2025, at 2:00 PM CST and must be submitted via email to bids@cityofmadison.com. The contract will be awarded for a three-year period spanning 2026 through 2028, with vendor selection distributed through the State of Wisconsin VendorNet System and DemandStar by Onvia networks.

Bidders must submit hourly labor rates for each of the four service categories and provide a percentage discount on parts. The City will evaluate proposals using multiple criteria including cost, quality, compatibility, warranty, delivery, past experience, and service reputation. A local vendor preference policy provides scoring advantages to suppliers registered on the City of Madison website by the bid due date. While specific set-asides for disadvantaged enterprises are not explicitly detailed, the procurement is open to qualified vendors meeting geographic and service requirements. The exact contract budget and financial details are not specified in the available documentation, though the moderate anticipated volume suggests a moderate budget range.