RFQ 5431 Award Recommendation.pdf
PDF 387 KB Posted
- Attached to
- Auto Body Repair - Medium and Heavy-Duty Trucks
- Solicitation number
- 5431-0-2025-TJ
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a Quote/Bid Award Recommendation document from the City of Madison Finance Department's Purchasing Services division recommending the award of Request for Quotation 5431-0-2025-TJ for auto body repair services for medium and heavy-duty trucks. The City of Madison solicited quotes for comprehensive auto body repair pricing covering sheet metal, mechanical/electrical, frame, and refinish work. The procurement sought qualified vendors located within a twenty-mile radius of Madison capable of servicing an anticipated volume of one to ten vehicles monthly. The contract term is three years with no renewal options, running from 2026 through 2028. The quotation submission deadline was November 10, 2025, at 2:00 PM CST via email to bids@cityofmadison.com. The City received one bid and recommends awarding the contract to Kayser Ford. The evaluation criteria included cost, quality, compatibility, warranty, delivery, past experience, and service reputation.
The award amount and specific pricing terms are referenced in an attached summary document not included in this file. The current year budget commitment is $80,000 with a next year commitment of $90,000, against available current year budgets of $160,000. The procurement includes a local vendor preference policy that provides scoring advantages to vendors registered with the City of Madison by the bid due date. Kayser Ford was selected as the recommended vendor for award. No price adjustment terms are included in the contract. The City reserves the right to terminate the contract without penalty if the Common Council fails to appropriate funds for continuation in any subsequent fiscal year.
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Other files
| File | Type | Posted |
|---|---|---|
| 5431 Summary.pdf | ||
| RFQ 5431.pdf |
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Text version
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote/Bid Award Recommendation
Bid award recommended by:
Department name: Fleet Service
Bid number: 5431-0-2025-TJ
Bid Description: Auto Body Repair - Medium and Heavy Duty-Trucks
Project description:
The City of Madison requested quotes for pricing for auto body repair for medium and heavy duty trucks.
Contract term:
Initial term: 3 years
Number of potential renewals: 0
Award amount:
Initial term award amount: See attached summary for winning vendor pricing.
Total potential award amount, including all future renewals*: See attached summary for winning vendor pricing.
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: Enter details regarding budget, contingency information, or enter NA.
Current year commitment $80,000 Next year commitment* $90,000
Current budget available $160,000 Next year budget available* $160,000
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 1 mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
Were there local vendors proposed? ☐ Yes ☒ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Bidder recommended for award: Kayser Ford
Purchasing reviewer: Reviewer name. Initials: TJ Date: 11/19/2025
File details come from the government source that posted it. Updated .