Authorized Dodge, RAM, Chrysler, & Jeep Service, Repair, Maintenance, and OEM Parts

The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division is requesting sealed bids for authorized Dodge, RAM, Chrysler, and Jeep service, repair, maintenance, and OEM parts on an as-needed basis, with bids due October 5, 2026 at 4:00 PM via the City's eProcurement Portal and questions due September 23, 2026 at 12:00 PM.

Services support the City's fleet across Transportation, Police, Public Works, Water and Power, and Fire departments and include preventative maintenance, diagnostics, repairs, engine and transmission diagnostics, diesel emissions system diagnostics, fuel system repairs, electrical diagnostics, OEM parts replacement and installation, and factory-authorized calibration and testing. The bidder must be an authorized Dodge, RAM, Chrysler, and Jeep service provider and must provide manufacturer certification confirming authorized vendor status. Minimum qualifications require three years of experience providing parts and repair services for light and medium-duty vehicles.

Pricing must cover 13 line items including standard and emergency labor rates, specific brake components, oxygen sensors, brake pads, thermostats, fuel pump modules, radiators, air conditioning compressors, and standard and emergency delivery services. All parts must be new, unused OEM components or OEM-approved remanufactured units; aftermarket or non-OEM parts are prohibited unless explicitly approved by the City. Standard delivery must occur within three hours of order placement for orders before 12:00 PM, or by end of the next business day for afternoon orders, with deliveries to City Yards at 323 W. Mountain Street, Pasadena, CA 91103 between 7:00 AM and 5:30 PM Monday through Friday. Service response time is 24 to 72 hours for standard requests and 2 business hours acknowledgment for emergency requests.

The initial contract term is five years from execution with no optional extension periods. Price adjustments at contract renewal are limited to the Consumer Price Index for Los Angeles-Long Beach-Anaheim. Contract award goes to the lowest responsive and responsible bidder based on Grand Total Price. The contractor must obtain a Pasadena Business License if performing services within the City more than 10 times and must maintain comprehensive insurance coverage and performance and payment bonds prior to contract award. Compliance with California prevailing wage requirements, the Pasadena Living Wage Ordinance for contracts over $25,000, and apprenticeship requirements under Labor Code Section 1777.5 applies. Services must be delivered within 90 days of purchase order receipt.