Authorized Allison Transmission Service, Repair, Maintenance and OEM Parts

The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division is requesting bids for authorized Allison Transmission service, repair, maintenance, and OEM parts on an as-needed basis under IFB 2026-IFB-LM-0437, with bids due August 19, 2026 at 3:00 PM and questions due August 12, 2026 at 2:00 PM. Bidders must be authorized Allison service and parts providers with certification from Allison Transmission prior to contract award.

The scope supports the City's fleet of approximately 1,100 medium and heavy-duty vehicles equipped with Allison transmissions, including refuse trucks, fire apparatus, and sewer vacuum trucks. Services include preventative maintenance, advanced diagnostics, internal and external repairs, transmission overhauls, removal and installation, software-based diagnostics and recalibration, warranty-compliant repairs, and supply of new OEM parts. All parts must be new, genuine Allison OEM replacement parts meeting manufacturer specifications. Standard parts delivery must occur within three hours of orders placed before 12:00 PM or by end of next business day for orders placed after 12:00 PM.

Minimum contractor requirements include three years of experience providing Allison transmission parts and repair services, demonstrated diagnostic and repair capability, and access to necessary tools, software, and trained personnel. The City will contract for 75 hours of labor at an hourly rate plus OEM parts with specified part numbers, routine and emergency delivery fees, subject to 10.5% sales tax. Unit prices may be increased annually at contract-year conclusion not to exceed the Consumer Price Index for the Los Angeles-Long Beach-Anaheim area. Historical spending under the incumbent vendor Dartco Transmission Sales and Service Inc. (Contract 32017) totaled $135,186.12 over five years, averaging $27,037 annually.

The contract term is five years commencing in Fiscal Year 2027 with no optional extension periods. Award will be made to the lowest responsive and responsible bidder evaluated on lowest Grand Total Price and factors including material quality, contractor capacity, ability to perform promptly, financial resources, character, previous performance history, and future service capability. The contractor must comply with the City's Living Wage Ordinance for contracts over $25,000, Equal Employment Opportunity requirements, obtain a Pasadena business license, maintain specified insurance coverage, and register with SAM.Gov prior to award. Bids must be submitted electronically through the City's eProcurement Portal.