ALLISON_TRANSMISSION_HISTORICAL_SPENDING.xlsx

XLSX spreadsheet 29 KB Posted

Attached to
Authorized Allison Transmission Service, Repair, Maintenance and OEM Parts
Solicitation number
2026-IFB-LM-0437
Issued by
Los Angeles County, California

About this file

Written by GovTribe AI ·

This file is a historical spending record from the City of Pasadena Department of Public Works, Fleet Management Division, documenting expenditures for Allison Transmission service and repair contracts with incumbent vendor Dartco Transmission Sales and Service Inc. under Contract Number 32017. The contract was established as an as-needed service arrangement for preventative maintenance, diagnostics, repairs, rebuilds, and parts supply supporting the City's fleet of medium and heavy-duty vehicles equipped with Allison transmissions. The contract was initially posted in June 2021 (Fiscal Year 2021) and has been subject to multiple change orders and budget revisions through 2026, with the most recent contract extensions executed in February and July 2025. The contract administrator was Theodore Schuster, with subsequent management by Saul Estrada Mena.

Historical spending analysis reveals total invoiced amounts of $135,186.12 across the five-year period from 2022 through 2026, with a five-year average annual spending of $27,037. Annual spending by fiscal year demonstrates: 2022 ($38,423.08), 2023 ($44,953.27), 2024 ($21,073.23), 2025 ($3,756.77), and 2026 ($26,979.77). The contract maintains a budget allocation structure with available amounts ranging from $19,930.88 to $88,000.00 across fiscal years. Forty-three individual invoices from Dartco Transmission Sales and Service Inc. are documented, with individual service charges ranging from $226.53 to $11,306.32. The incumbent vendor maintains a performance history with the City spanning multiple years, indicating continued service provision through the current contract term, with budget allocations supporting ongoing operations through Fiscal Year 2026.

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Contract

NumberDescriptionStatusProjectVendorAdministratorDepartmentFiscal YearFiscal PeriodEntry DateAvailablePercent Available
32017AS-NEEDED ALLISON TRANSMISSION SERVICE AND REPAIRPOSTEDDARTCO TRANSMISSION SALES AND SERVICE INCSchuster, TheodorePUBLIC WORKS DEPT - FLEET20211004/27/202163,045.859.43

https://munisapp.cityofpasadena.net/prod/munis/munisnet/AppHost/contractscentral/?Id=2259https://munisapp.cityofpasadena.net/prod/munis/munisnet/AppHost/vendorcentral/?Id=12098 Retainages

Starting PercentEnding PercentPercent to RetainBonds in lieu?Autocalculate capRecalculate amountsRetained to DateLiquidatedPermanently retained
0.00100.000.00TrueFalse

Accounts

LineYearProject StringOrgObjProjectDescriptionPA BudBudAmount
02026$88,000.00
020250$3,579.51
02024$19,930.88
02023$41,651.36
02022$35,752.38
02021$0.00

Activity

ActivityChange ByDateTime
ReleasedSchuster, Theodore05/12/202115:32:54
RejectedPastor, Ricardo05/14/202111:02:52
ActivatedSchuster, Theodore05/14/202111:09:32
ReleasedSchuster, Theodore05/14/202111:10:25
ApprovedPastor, Ricardo06/07/202110:53:01
PostedPastor, Ricardo06/22/202109:29:05
Rolled to NYEstrada, Erika08/19/202119:11:51
PrintedEstrada, Erika11/16/202109:56:05
Estrada, Erika11/23/202123:49:12
Rolled to NYEstrada Mena, Saul09/14/202207:20:37
Estrada, Erika01/27/202322:35:38
Rolled to NYEstrada Mena, Saul08/24/202306:19:11
Estrada Mena, Saul12/16/202306:42:18
Change OrderEstrada Mena, Saul08/27/202405:54:40
ClosedEstrada Mena, Saul08/27/202405:54:49
OpenedEstrada Mena, Saul02/25/202515:22:47
Change OrderEstrada Mena, Saul02/25/202515:24:28
Change OrderEstrada Mena, Saul02/25/202515:24:29
Change OrderEstrada Mena, Saul02/25/202515:26:18
Change OrderEstrada Mena, Saul07/29/202509:31:32
Change OrderEstrada Mena, Saul07/29/202509:31:33
Change OrderEstrada Mena, Saul07/29/202509:34:31
Change OrderEstrada Mena, Saul07/29/202509:35:26
Estrada Mena, Saul12/06/202505:52:10

Approvers

StatusTypeStepApproverAll Approvers required?DateTimeActionComment
*Rejected*AMT5Pastor, RicardoFALSE05/12/202115:32:00RejectNeeds Contract Administrator
Auto approved by: rpastorAMT5Murillo, AlmaFALSE05/14/202111:10:00ApproveAuto approved by: rpastor
Auto approved by: rpastorAMT5Alderaan, MistyFALSE05/14/202111:10:00ApproveAuto approved by: rpastor
Auto approved by: rpastorAMT5Colquitt, NadineFALSE05/14/202111:10:00ApproveAuto approved by: rpastor
CompleteAMT5Pastor, RicardoFALSE05/14/202111:10:00ApproveBE,SAM,W9(6/18) & IRS TIN VERIFICATION ON FILE
CompleteAMT50Iraheta, AlbaFALSE05/14/202111:17:00Approve
Auto approved by: airahetaAMT50Novelo, LiliaFALSE05/14/202111:17:00ApproveAuto approved by: airaheta
Auto approved by: airahetaAMT50Reese, LatashaFALSE05/14/202111:17:00ApproveAuto approved by: airaheta
CompleteAMT60Estrada, ErikaFALSE05/14/202112:02:00ForwardAutomatic Forward to awatson
CompleteAMT60Watson, AntonioFALSE05/14/202112:02:00Approve
Auto approved by: awatsonAMT60Colquitt, NadineFALSE05/14/202112:02:00ApproveAuto approved by: awatson
Auto approved by: kd-contractorAMT70Gallardo, ArleneFALSE05/17/202116:23:00ApproveAuto approved by: kd-contractor
CompleteAMT70DesCombes, KristenFALSE05/17/202116:23:00Approve
Auto approved by: kd-contractorAMT70Bagneris, MicheleFALSE05/17/202116:23:00ApproveAuto approved by: kd-contractor
Auto approved by: kd-contractorAMT70Serkisian, RazmikFALSE05/17/202116:23:00ApproveAuto approved by: kd-contractor
CompleteAMT80Brown, DyanaFALSE05/20/202122:14:00Forward
CompleteAMT80Moya, JesicaFALSE05/20/202122:14:00Forward
CompleteAMT80Wordham, DeborahFALSE05/20/202122:14:00ApproveApproved as to form.
CompleteAMT90Gutierrez, JulieFALSE06/03/202114:30:00Approve
Auto approved by: jgutierrezAMT90Rodriguez, NicholasFALSE06/03/202114:30:00ApproveAuto approved by: jgutierrez
Auto approved by: jgutierrezAMT90Mermell, SteveFALSE06/03/202114:30:00ApproveAuto approved by: jgutierrez
Auto approved by: rpastorAMT92Murillo, AlmaFALSE06/03/202117:15:00ApproveAuto approved by: rpastor
Auto approved by: rpastorAMT92Watson, AntonioFALSE06/03/202117:15:00ApproveAuto approved by: rpastor
Auto approved by: rpastorAMT92Alderaan, MistyFALSE06/03/202117:15:00ApproveAuto approved by: rpastor
Auto approved by: rpastorAMT92Colquitt, NadineFALSE06/03/202117:15:00ApproveAuto approved by: rpastor
CompleteAMT92Pastor, RicardoFALSE06/03/202117:15:00ApproveFully Executed Contract Needed for Posting

Change History

DateChange ByNumberReasonFieldOriginal ValueNew Value
08/19/2021eestrada9EOY roll of unused amounts to NY. Budget prepared for roll - N.revised6667.000.00
09/14/2022sestrada11revised86667.0035752.38
08/24/2023sestrada13revised130914.6241651.36
08/27/2024sestrada15amount162596.2619930.88
02/25/2025sestrada17amount0.000.00
02/25/2025sestrada18cfwd_liq0.0019930.88
02/25/2025sestrada19cfwd_exp0.0019930.88
02/25/2025sestrada21bqch_expire_date05/31/202406/20/2025
02/25/2025sestrada21bqch_renewal_dt06/01/2024
02/25/2025sestrada21bqch_ext_dt07/31/202408/20/2025
02/25/2025sestrada21spud_dataNo
02/25/2025sestrada21spud_dataNo
02/25/2025sestrada22amount0.0088000.00
07/29/2025sestrada24bqch_expire_date06/20/202506/20/2026
07/29/2025sestrada24bqch_ext_dt08/20/202508/20/2026
07/29/2025sestrada24spud_dataNo
07/29/2025sestrada25amount88000.003579.51
07/29/2025sestrada27amount0.0088000.00

HISTORICAL SPENDING

Row LabelsSum of Invoiced
2022$38,423.08
2023$44,953.27
2024$21,073.23
2025$3,756.77
2026$26,979.77
Grand Total$135,186.12
5YR AVERAGE$27,037

AP Invoices

InvoiceVendorDocumentDepartmentStatusYearDateInvoicedLiquidated
C254555DARTCO TRANSMISSION SALES AND SERVICE INC510422PUBLIC WORKS DEPT - FLEET202211/23/2021$1,255.84$1,251.21
C255832DARTCO TRANSMISSION SALES AND SERVICE INC515453PUBLIC WORKS DEPT - FLEET202212/27/2021$6,221.97$5,741.78
C256057DARTCO TRANSMISSION SALES AND SERVICE INC519487PUBLIC WORKS DEPT - FLEET202201/18/2022$6,257.97$5,774.43
C255648DARTCO TRANSMISSION SALES AND SERVICE INC520198PUBLIC WORKS DEPT - FLEET202201/24/2022$1,267.69$1,205.24
C258242DARTCO TRANSMISSION SALES AND SERVICE INC536806PUBLIC WORKS DEPT - FLEET202204/26/2022$2,037.89$2,017.44
C258840DARTCO TRANSMISSION SALES AND SERVICE INC540301PUBLIC WORKS DEPT - FLEET202205/11/2022$6,853.26$6,331.76
C259313DARTCO TRANSMISSION SALES AND SERVICE INC546828PUBLIC WORKS DEPT - FLEET202206/20/2022$7,166.63$6,653.09
C259762DARTCO TRANSMISSION SALES AND SERVICE INC548219PUBLIC WORKS DEPT - FLEET202206/24/2022$6,562.92$6,052.79
C259644DARTCO TRANSMISSION SALES AND SERVICE INC553695PUBLIC WORKS DEPT - FLEET202207/25/2022$798.91$724.64
C261948DARTCO TRANSMISSION SALES AND SERVICE INC567281PUBLIC WORKS DEPT - FLEET202310/13/2022$919.50$834.00
C262450DARTCO TRANSMISSION SALES AND SERVICE INC567284PUBLIC WORKS DEPT - FLEET202310/13/2022$6,467.14$5,965.93
C263379DARTCO TRANSMISSION SALES AND SERVICE INC576340PUBLIC WORKS DEPT - FLEET202312/06/2022$10,407.47$9,670.72
C263987DARTCO TRANSMISSION SALES AND SERVICE INC579770PUBLIC WORKS DEPT - FLEET202312/27/2022$7,044.56$6,389.62
C264567DARTCO TRANSMISSION SALES AND SERVICE INC584762PUBLIC WORKS DEPT - FLEET202301/24/2023$6,704.43$6,181.15
C264767DARTCO TRANSMISSION SALES AND SERVICE INC584763PUBLIC WORKS DEPT - FLEET202301/24/2023$1,397.50$1,383.22
C265305DARTCO TRANSMISSION SALES AND SERVICE INC592592PUBLIC WORKS DEPT - FLEET202303/02/2023$1,382.41$1,369.53
C266355DARTCO TRANSMISSION SALES AND SERVICE INC598780PUBLIC WORKS DEPT - FLEET202304/04/2023$8,949.47$8,270.19
C266435DARTCO TRANSMISSION SALES AND SERVICE INC598815PUBLIC WORKS DEPT - FLEET202304/04/2023$1,680.79$1,587.00
C271154DARTCO TRANSMISSION SALES AND SERVICE INC651154PUBLIC WORKS DEPT - FLEET202412/06/2023$7,406.68$6,847.03
C271670DARTCO TRANSMISSION SALES AND SERVICE INC656630PUBLIC WORKS DEPT - FLEET202401/03/2024$2,772.28$2,601.47
C272447DARTCO TRANSMISSION SALES AND SERVICE INC662312PUBLIC WORKS DEPT - FLEET202401/31/2024$1,659.90$1,575.11
C272844DARTCO TRANSMISSION SALES AND SERVICE INC665487PUBLIC WORKS DEPT - FLEET202402/22/2024$1,498.31$1,445.96
C273579DARTCO TRANSMISSION SALES AND SERVICE INC674447PUBLIC WORKS DEPT - FLEET202403/29/2024$1,911.05$1,768.14
C273296DARTCO TRANSMISSION SALES AND SERVICE INC675195PUBLIC WORKS DEPT - FLEET202404/08/2024$958.42$921.48
C274237DARTCO TRANSMISSION SALES AND SERVICE INC680952PUBLIC WORKS DEPT - FLEET202405/01/2024$448.05$441.17
C274823DARTCO TRANSMISSION SALES AND SERVICE INC687186PUBLIC WORKS DEPT - FLEET202406/07/2024$1,362.56$1,337.68
C274783DARTCO TRANSMISSION SALES AND SERVICE INC687188PUBLIC WORKS DEPT - FLEET202406/07/2024$1,542.17$1,500.59
C275008DARTCO TRANSMISSION SALES AND SERVICE INC689259PUBLIC WORKS DEPT - FLEET202406/19/2024$1,513.81$1,492.25
C275868DARTCO TRANSMISSION SALES AND SERVICE INC738844PUBLIC WORKS DEPT - FLEET202502/26/2025$318.63$306.39
C276625DARTCO TRANSMISSION SALES AND SERVICE INC738846PUBLIC WORKS DEPT - FLEET202502/26/2025$1,404.78$1,308.94
C277294DARTCO TRANSMISSION SALES AND SERVICE INC738847PUBLIC WORKS DEPT - FLEET202502/26/2025$242.55$220.00
C277834DARTCO TRANSMISSION SALES AND SERVICE INC738848PUBLIC WORKS DEPT - FLEET202502/26/2025$1,564.28$1,520.64
C281276DARTCO TRANSMISSION SALES AND SERVICE INC761729PUBLIC WORKS DEPT - FLEET202505/29/2025$226.53$223.54
C282368DARTCO TRANSMISSION SALES AND SERVICE INC775525PUBLIC WORKS DEPT - FLEET202608/04/2025$1,057.46$1,031.09
C282019DARTCO TRANSMISSION SALES AND SERVICE INC776995PUBLIC WORKS DEPT - FLEET202608/15/2025$9,487.27$8,746.83
C283600DARTCO TRANSMISSION SALES AND SERVICE INC787467PUBLIC WORKS DEPT - FLEET202610/08/2025$1,006.88$985.32
C284288DARTCO TRANSMISSION SALES AND SERVICE INC801552PUBLIC WORKS DEPT - FLEET202612/29/2025$220.40$217.99
C284528DARTCO TRANSMISSION SALES AND SERVICE INC803174PUBLIC WORKS DEPT - FLEET202612/30/2025$1,126.10$1,019.09
C286111DARTCO TRANSMISSION SALES AND SERVICE INC818143PUBLIC WORKS DEPT - FLEET202603/23/2026$1,259.26$1,139.59
C286374DARTCO TRANSMISSION SALES AND SERVICE INC822443PUBLIC WORKS DEPT - FLEET202604/08/2026$11,306.32$10,376.67
C286471DARTCO TRANSMISSION SALES AND SERVICE INC822446PUBLIC WORKS DEPT - FLEET202604/08/2026$1,516.08$1,437.57

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File details come from the government source that posted it. Updated .