Augusta County Courthouse Move

Augusta County, Virginia is issuing Request for Quotes (RFQ #112101-26-01) for moving services to relocate courthouse operations from two existing buildings in Staunton to a new facility at 100 Dick Huff Lane in Verona, Virginia. The procurement encompasses the movement of office equipment, furniture, and sensitive governmental records from the Circuit Courthouse, District Courts Building, Commonwealth's Attorney's office, and related judicial departments, with the actual move scheduled for June 8-12, 2026. Deliverables include transporting approximately 285 boxes, 120 carts, 1,700 large flat books, 1,205 Hollinger boxes, 15 plat cabinets, vertical file cabinets, and specialized historical artifacts and equipment such as a cornerstone with glass encasement, a James Baldwin bust, and other items detailed in the architectural floor plans and furniture specifications. The contractor must provide all labor, equipment, materials, and supervision as a turnkey service, obtain street closure permits from the City of Staunton, protect existing properties from damage, and responsibly dispose of all waste. Required qualifications include establishment as a reputable company with an established workforce, ability to pass background checks for employees handling sensitive materials, and positive references demonstrating experience with similar projects and knowledge of handling fragile historical records and sensitive governmental documents. The mandatory pre-quote meeting is scheduled for Tuesday, March 17, 2026 at 9:00 AM at the Circuit Courthouse, with questions due by Friday, March 20, 2026 at 5:00 PM; sealed quotes must be submitted by 2:00 PM on Thursday, April 2, 2026, with quote review occurring April 3-10, notice of intent to award on April 10, and contract award on April 23, 2026. Evaluation criteria require that the award be made to the lowest responsible bidder meeting Virginia Public Procurement Act requirements, with no prevailing wage requirements applicable to this project.

No set-aside designations or restrictions limiting response eligibility to specific organization types, such as disadvantaged enterprises or minority-owned businesses, are identified in the procurement documents. No incumbent vendors or current contractors are referenced in the available materials. The contractor is responsible for coordinating work hours with the County's Assistant County Administrator, preferably between 8 AM and 7 PM on weekdays, with weekend work permitted June 6-7 and June 13-14 between 8 AM and 3 PM; carts and boxes must be delivered May 11-15 and picked up by June 26. The County will provide IT support for disconnecting and reconnecting computer and electronic equipment through Supreme Court IT, Department of Juvenile Justice IT, and County staff, eliminating contractor responsibility for this work. Required insurance includes Commercial General Liability ($1,000,000 each occurrence, $2,000,000 aggregate), Workers' Compensation ($500,000 per accident/disease), and Automobile/Motor Vehicle Liability ($2,000,000 combined single limit). No specific pricing structure, funding amounts, or award value ranges are disclosed in the RFQ documents, with the contract subject to cancellation by the County without penalty upon sixty days' written notice.