Audiology Supplies

The Commonwealth of Kentucky's Cabinet for Health and Family Services (CHFS), Division of Procurement & Grant Oversight, issued Request for Bid (RFB) 758 2200000086 on August 12, 2021, to establish a master agreement for audiology supplies to support eleven clinic locations operated by the Office of Children with Special Health Care Needs throughout Kentucky. The solicitation seeks a comprehensive range of audiology equipment and supplies including brand-specific items such as Welch Allyn diagnostic specula dispensers, disposable specula, otoscopes, 3M contour tape, and approved-equal alternatives for adhesives, hearing aid tubing, ultrasonic cleaners, batteries, heat guns, and silicone products, with approximately 450 line items ranging from estimated annual quantities of 1 to 660 units per item. All supplies must be shipped FOB Destination Freight Prepaid and Allowed to one of eleven specified clinic locations across Kentucky, with freight costs included in the pricing. Bidders must submit complete responses via the Kentucky Vendor Self Service eProcurement system by August 26, 2021, at 1:30 PM ET, with written questions due by August 19, 2021, at 10:00 AM ET. The contract will be awarded on a best value basis to a single vendor who must bid all line items without exceptions, with evaluation criteria consisting of price (90 points, with the lowest-priced bidder receiving maximum points and subsequent bids scored proportionally) and delivery time in working days after receipt of order (10 points, with shortest delivery time receiving maximum points), for a total of 100 points. The contract term is one year from the date of award with four optional one-year renewal periods subject to mutual written approval, and price increases are prohibited during the first 12 months; thereafter, increases may be requested with written justification based on industry-wide changes and Commonwealth approval.

The Commonwealth reserves set-aside designations for qualified bidders, including Kentucky Correctional Industries and nonprofits serving individuals with disabilities, which receive preference scoring equal to 20 and 15 percent of maximum points respectively. Kentucky resident bidders are eligible for reciprocal preference consideration. All bidders must complete and submit the Annual Affidavit for Bidders, Offerors and Contractors (Attachment B) affirming compliance with Kentucky statutes governing campaign finance laws, sales and use tax registration, state tax obligations, and boycott prohibitions, and must be registered in the Commonwealth eProcurement System via the Vendor Self Service System prior to submission, allowing 24-48 hours for registration completion. No incumbent vendor information or specific contract award value or budget range is disclosed in the solicitation documents. Vendors must affirm compliance with all solicitation requirements and terms; failure to comply may result in vendor ineligibility from further participation. The Commonwealth reserves the right to cancel the RFB if all responses exceed available funding.