Audio Reel Digitization - RaR Grant

The state of Illinois, through the Abraham Lincoln Presidential Library and Museum (ALPLM), is seeking a vendor to digitize 169 open reel audio recordings from its Oral History collection. The vendor will be responsible for shipping the materials to and from their facility, digitizing the recordings in Broadcast Wave Format (BWF) files, and uploading the files to the ALPLM's cloud storage. The vendor must have experience working with open reel audio tapes and comply with applicable FADGI and IASA standards. The procurement is dependent on receiving grant funds, and if awarded, the work must be completed by June 30, 2024. Vendors must provide pricing and any relevant attachments through the state's procurement platform, BidBuy. The ALPLM reserves the right to reject all offers, award by item or group of items, and waive minor defects. The ALPLM intends to award to the lowest priced vendor that meets the minimum requirements and specifications, and the vendor will invoice upon completion of all responsibilities, with any late payment charges in accordance with the State Prompt Payment Act.

The contract opportunity is open to any qualified vendor, and there are no set-aside designations or restrictions on the types of organizations that can respond. The ALPLM has not provided information on any incumbent vendors or current contractors, nor have they disclosed any existing infrastructure or technology that requires integration. The ALPLM has also not specified a budget range or award value for this contract opportunity.