Athletic Training Services for Tucson Fire and Tucson Police

The City of Tucson is seeking proposals from qualified vendors to provide comprehensive athletic training services for the Tucson Fire Department and Tucson Police Department on an as-needed basis. This Request for Proposal solicitation intends to establish one or more contracts capable of delivering injury prevention, fitness evaluation, treatment, rehabilitation, and return-to-duty support services designed to enhance physical readiness, safety, and performance of City employees while reducing work-related injury risk and severity. Required deliverables include on-site injury evaluation and first-aid treatment, injury prevention education, rehabilitation program development and management, fitness and conditioning programs, and documentation compliance with the Athletic Trainer Workflow Process. All athletic trainers must hold current certification from the National Athletic Trainers' Association Board of Certification (NATA BOC), National Strength and Conditioning Association Tactical Strength and Conditioning Facilitator (NSCA TSAC-F) certification, and a valid Arizona license, with a minimum of three years professional experience preferably in public safety or tactical populations. Services must be provided under the supervision of a licensed physician serving as Medical Director, and the contractor is responsible for all equipment, supplies, materials, and transportation costs. Evaluation criteria are weighted in order of importance as follows: Method of Approach, Price Proposal, and Qualifications & Experience. The non-mandatory pre-submittal meeting is scheduled for May 19, 2026 at 11:00 a.m. via Microsoft Teams, the question submission deadline is May 26, 2026 at 2:00 p.m., and proposals are due June 9, 2026 at 2:00 p.m. through the City's online bidding system. The contract term is one year from award, with the City holding the option to extend for up to four additional one-year periods.

Contractors must maintain comprehensive insurance coverage including Commercial General Liability ($2,000,000 per occurrence), Commercial Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), and Professional Liability ($1,000,000 per claim), and must comply with HIPAA requirements, living wage ordinances, and all applicable federal, state, and local laws. The pricing proposal shall be based on one full-time (40 hours per week) athletic trainer on a monthly basis, with an additional optional line item for a second trainer; specific budget values or award ranges are not disclosed in the solicitation documents. The City reserves the right to award to multiple vendors and may conduct interviews and additional investigations during the evaluation process. Federal compliance requirements apply to this solicitation, including Section 3 employment opportunities for low- and very low-income persons (with FY2026 income limits of $53,850 annually), Davis-Bacon prevailing wage requirements if applicable, Disadvantaged Business Enterprise (DBE) participation considerations, and Buy America provisions for certain procurements. Contractors must execute a Business Associate Agreement addressing protected health information compliance under HIPAA, FERPA, and the Gramm-Leach-Bliley Act, including mandatory breach notification requirements within five business days and indemnification of the City against penalties and claims arising from violations. No incumbent contractor or existing infrastructure integration requirements are identified in the solicitation documents.