Athletic Field Maintenance, Fertilization, and Pest Control

The School Board of Seminole County (SBSC) in Florida is issuing an Invitation to Bid (ITB) #25260062B-TL for comprehensive pest control and fertilization services across the district's athletic fields. The procurement seeks a responsive and responsible bidder with a minimum of three years of verifiable experience in professional management of high-traffic sports turf and an active Lawn and Ornamental license from the Florida Department of Agriculture and Consumer Services, Bureau of Entomology & Pest Control. Services encompass quarterly fertilization programs, weed control (broadleaf and grassy), insect control, nematode control, and specialized services such as aeration, verticutting, top dressing, overseeding, sod replacement, and field renovations across nine high schools and one special center, totaling approximately 95.35 acres of turf consisting of Bermuda grass, Bahia grass, and artificial turf fields. Pricing must be quoted on a per-acre, per-treatment, per-field, or per-unit basis depending on the service line item, with all costs including materials, equipment, labor, and delivery to Seminole County schools. All work shall be conducted in strict accordance with the Florida Pest Control Act, Chapter 482 Florida Statutes, and principles of turf grass management. Key dates include a voluntary pre-bidder meeting on April 20, 2026, at 10:00 AM EST via WebEx; a question deadline of April 23, 2026, at 3:00 PM EST; a bid submission deadline of May 12, 2026, at 12:00 PM EST via the Vendorlink portal; an award recommendation on May 18, 2026; and Board approval anticipated on June 16, 2026. The contract will have a three-year term from the effective date (June 17, 2026, or Board approval, whichever is later), with the option for an additional two-year renewal period upon mutual agreement.

The ITB documents do not specify any set-aside designations for disadvantaged enterprises or restrictions limiting organizational types from responding. No incumbent vendors or current contractors are identified in the solicitation materials. All bidders must provide proof of active Florida business registration, complete all required certifications (including drug-free workplace, debarment, conflict of interest, and anti-lobbying certifications), and maintain specified insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Workers' Compensation at statutory limits, and Product Liability coverage. Contractors must undergo background screening and security clearance procedures for school campus access and comply with all federal, state, and local regulations. The School Board reserves the right to make single or multiple awards and may negotiate to add or remove fields as determined by district needs. The contract is subject to appropriation and availability of funds and may be terminated for convenience with 30 days' notice or for default if performance standards are not met. No specific award value or budget range is disclosed in the available solicitation materials.