Athletic Equipment and Supplies

The Deer Park Union Free School District (UFSD) in Suffolk County, New York, is soliciting competitive bids for athletic equipment and supplies for the 2025-2026 school year through Bid #BDP25-015. The procurement covers a comprehensive range of athletic equipment across 15 sports disciplines, including badminton, baseball, basketball, football, lacrosse, soccer, softball, tennis, volleyball, and wrestling, with 203 specific line items. The bid requires vendors to provide detailed specifications, manufacturer information, and pricing for items ranging from sporting goods like balls and nets to specialized equipment such as pitching machines, timing systems, and practice aids. Bids are due electronically via BidNetDirect.com or by mail/overnight delivery on May 21, 2025, at 11:00 AM Eastern Time, with bids remaining binding for 45 days following the due date. The contract term is one year with options for two additional one-year renewals, and the district reserves the right to award the contract by item or in aggregate, seeking the lowest responsive and responsible bidder. Vendors must provide a manufacturer discount list, complete various certification forms, and comply with non-discrimination policies and Iranian Energy Sector Divestment requirements.

The bid documents do not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The procurement allows for broad participation from athletic equipment suppliers, with vendors required to submit comprehensive documentation including non-collusion affidavits and vendor information sheets. While specific budget ranges are not detailed, the bid covers an extensive array of equipment across multiple sports levels, including varsity, junior varsity, and middle school programs. The bid includes additional infrastructure items like mascot costumes, spectator bleachers, player benches, and windscreen banners, suggesting a potentially significant total contract value. Pricing must remain firm for the contract period, with no fuel surcharges permitted unless specifically indicated. Manufacturers represented in the bid include prominent brands like Adidas, Nike, Under Armour, Champion, and Mizuno, indicating a competitive and comprehensive procurement opportunity. Vendors are expected to offer percentage discounts off manufacturers' suggested retail prices and provide detailed catalog information for medical and athletic supplies.