Athens city hall & fire station 2 HVAC

The City of Athens, Tennessee, located in Marion County, is soliciting bids (RFB #25-15) for a turn-key HVAC replacement project at City Hall and Fire Station 2. The procurement involves two separate base bids: Base Bid A for City Hall HVAC and Base Bid B for Fire Station 2 HVAC, with the city reserving the right to award either or both bids. Deliverables include comprehensive removal and disposal of existing HVAC equipment, installation of new packaged rooftop units and split systems, electrical connections, controls integration, startup, testing and balancing (TAB), close-out documentation, training, and warranty. A mandatory pre-bid meeting is scheduled for Tuesday, September 16, 2025, at 10:00 AM, with sealed bids due on Monday, September 29, 2025, at 3:00 PM. The project has a substantial completion timeline of 90-120 calendar days from the Notice to Proceed, with liquidated damages of $500 per day for delays. Bid evaluation will focus on identifying the lowest, responsible, and compliant bid meeting specifications, considering factors such as contractor experience, references, project schedule, and documentation completeness.

The solicitation requires bidders to submit a 5% bid bond, with 100% payment and performance bonds required at final contracting. Insurance requirements are comprehensive, including $3 million in commercial general liability, $1 million in business automobile liability, and statutory workers' compensation coverage. Bidders must provide detailed documentation including completed bid forms, proof of insurance, contractor licensing, affidavits, and W-9 documentation. While no specific set-aside designations for disadvantaged enterprises are mentioned, the bid allows contractors to submit pricing for either base bid or both, with potential price discounts for combined bid awards. The project involves replacing existing HVAC infrastructure at two municipal facilities, suggesting potential integration challenges with current building systems. Although a specific budget range is not explicitly stated, the comprehensive nature of the project and the required insurance and bonding suggest a significant investment for the City of Athens, likely in the mid-to-high six-figure range.