Assistive Accessibility Technology Home Modification

The Texas Workforce Commission (TWC) Vocational Rehabilitation Division issued Invitation for Bid (IFB) No. 3202600161 to procure home modification and assistive accessibility technology equipment for a single customer located in Hutto, Texas, within Williamson County. The solicitation seeks comprehensive bids encompassing four primary deliverables: smart home access technology (including three door openers, one smart hub, twelve smart light switches, six smart plug outlets, and three smart deadbolts with installation); sink and header modifications for wheelchair accessibility including removal of existing infrastructure and refinishing work; a complete ceiling lift system with 200-pound minimum weight capacity featuring motor, lateral drive, IR control, railing, charger, and body support components; and delivery, setup, and installation services. All pricing must be firm and constant throughout the contract term with no price adjustments permitted, and all costs are all-inclusive with TWC providing no reimbursement for travel, per diem, equipment, or incidental expenses. Bidders must submit responses electronically to VendorProposals@TWC.texas.gov by May 11, 2026, at 10:00 a.m. Central Time, with contract commencement anticipated for June 2026 and expiration on August 31, 2026, contingent upon funding availability. Required bid submissions include Form 1 (Execution of Bid), Form 2 (Cost Sheet), Form 3 (Financial Questionnaire), and Form 4 (W-9 and Direct Deposit), with incomplete bids rejected from consideration. Payment is contingent upon TWC's written acknowledgment of satisfactory service performance and product receipt, with liquidated damages of two percent of total service costs assessed for non-performance following a ten-day cure period.

No specific set-asides or disadvantaged enterprise designations are identified within the solicitation; however, bidders may voluntarily claim Texas preference categories including service-disabled veteran ownership, Texas production or procurement, agricultural products, or environmental sustainability standards. All bidders must obtain an Employer Identification Number (EIN) prior to contract award and comply with comprehensive insurance requirements, including Workers' Compensation at statutory limits, Commercial General Liability with $1,000,000 per-occurrence and $2,000,000 aggregate limits, and Employers' Liability with $1,000,000 limits per accident and disease. Vendors providing services directly to VR customers must conduct criminal background checks on all employee personnel, with checks expiring every three years and documentation maintained for a minimum of six years. The solicitation imposes additional compliance requirements including E-Verify system usage, drug-free workplace certification, non-discrimination provisions, and prohibitions against debarment determinations. No incumbent vendor, current contractor, or existing infrastructure integration requirements are identified within the procurement materials. The solicitation provides no explicit budget range or award value; however, the IFB reserves TWC's right to award one contract, make partial awards, or decline award entirely at its sole discretion with no guarantee of volume or compensation, and bids remain binding for ninety days post-submission.