Assignor for Youth and Adult Athletics Officials

Greenville County Parks, Recreation and Tourism issued Request for Proposals #26109 to procure officiating assignor services for youth and adult athletic programs across four sports: Adult Basketball 5v5, Adult Softball, Youth Spring Flag Football, and Youth Fall Tackle Football. The County seeks a qualified vendor or multiple vendors by sport category to coordinate the booking and staffing of officials for approximately 800 games annually. Proposers may submit proposals for one or more sports programs, and the County reserves the right to award individual sports to separate vendors based on what is deemed most advantageous. All proposals must include details on systems for evaluating, grading, disciplining, and implementing performance improvement plans for active officials; pay schedules for officials working as part of shorthanded crews; and a comprehensive list of training, certification, and continuing education requirements for officials, including NAYS certification, head injury awareness training, game management, and player safety programs. The County will evaluate proposals on responsiveness, pricing, professional experience, administrative competency, and professional references, each weighted at 20 percent of the total score. Key dates include a non-mandatory pre-proposal meeting on May 21, 2026, at 11:00 a.m., a deadline for submitting questions by May 28, 2026, at 2:00 p.m., sealed electronic proposal submission due by June 4, 2026, at 3:00 p.m., anticipated award on June 16, 2026, contract negotiations scheduled for June 17-25, 2026, and a Notice to Proceed issued June 26, 2026.

The solicitation contains no specified set-aside designations or restrictions on organization types eligible to respond. The County has established non-negotiable per-game official fees ranging from $30 to $75 per team depending on the sport, with the assignor responsible for distributing payments to officials in cash at game sites and invoicing the County seasonally based on registered team counts. The assignor must reconcile any differences between County payments and amounts distributed to working officials. All officials must pass annual background checks administered and paid for by the County. The contractor must obtain and maintain comprehensive general liability insurance of $1,000,000 per occurrence with a $2,000,000 aggregate, automobile liability coverage of $1,000,000 per occurrence, and statutory workers' compensation coverage, with the County named as an additional insured. Vendors must submit a completed Substitute Form W-9 for tax identification and payment purposes. The maximum contract compensation amount and any budget range were not disclosed in the available documentation; contract terms will extend from the Notice to Proceed with options for extension by one-year terms not to exceed four annual renewals, provided the County issues written notice at least thirty days prior to the termination date.