Asphalt Spray Patching Maintenance

The Village of Schaumburg, Illinois, located in Cook County, is seeking sealed bids for Invitation for Bid #2023-IFB-090 for Asphalt Spray Patching Maintenance through their OpenGov e-Procurement Portal. The procurement involves spot repairs of potholes and minor pavement deficiencies throughout the village, with contractors required to perform repairs using bituminous materials (HFE-90/HFE-150) in compliance with IDOT Standard Specifications. Key deliverables include cleaning repair areas, applying tack coats, using forced air to apply HFE emulsion and aggregate mixtures, and ensuring repairs are flush with surrounding pavement. The village will provide monthly work schedules, and contractors must complete restoration work within 10 workdays of notification, with the entire monthly schedule to be finished within 30 calendar days. Bids are due on November 14, 2023, at 10:00 am, with an initial contract term of one year and potential for three additional one-year optional extensions. Evaluation criteria include comprehensive insurance coverage, bid security of 10% of the total bid price, and compliance with state regulations.

The contract allows for a one-time economic adjustment based on the Consumer Price Index for each contract extension and is non-exclusive, meaning the village can utilize other contractors or its own employees for similar work. Bidders must create a free account on the OpenGov portal and provide comprehensive insurance coverage, including general liability, automobile liability, umbrella liability, and workers' compensation, with specific minimum coverage amounts. While no specific set-aside designations are mentioned, contractors must comply with the Illinois Fair Employment Practices Act, prevailing wage requirements, and substance abuse program standards. The village will use an Automatic Vehicle Location-Global Positioning System (AVL-GPS) to track maintenance locations and contractor production. Payment will be made on an hourly basis, inclusive of all materials, labor, and equipment needed to perform the work. The contract allows for flexible crew sizes based on safety considerations and work location, with the village reserving the right to redirect the spray patching crew to address safety issues. Although a specific budget range is not provided, the contract structure suggests flexibility in scope and potential contract value.