2023_Asphalt_Spray_Patching_Specs_FINAL.pdf

SPECIFICATIONS

VILLAGE OF SCHAUMBURG

DEPT. OF ENGINEERING AND PUBLIC WORKS

ASPHALT SPRAY PATCHING

PART 1 - GENERAL CONDITIONS

1.1 SUPERVISION

This contract will be under the direct supervision of the DIRECTOR OF ENGINEERING PUBLIC

WORKS (DIRECTOR) and detailed supervision of the contract shall be provided by the STREETS, SIGNS AND ELECTRICAL FOREMAN (FOREMAN) or their authorized representatives. Any alterations or modifications of the work to be performed under this contract shall be made prior to commencement of the altered or modified work. No claims for any extra work or materials shall be allowed unless covered by written agreement.

1.2 WORK CREW SUPERVISION

The CONTRACTOR shall provide qualified supervision of each crew at all times while working under this contract. Each Supervisor must be able to converse in the English language. He shall be authorized by the CONTRACTOR to accept and act upon all directives issued by the FOREMAN.

Failure for the Supervisor to act on said directives shall be sufficient cause to give notice that the

CONTRACTOR is in default of the contract unless such directives would create potential personal injury or safety hazards. The FOREMAN will provide his/her contact information prior to start of the project.

The Village reserves the right to provide an Automatic Vehicle Location - Global Positioning System

(AVL – GPS) device to the contractor’s vehicles or equipment. This device shall be installed and working for all billable hours of the contract. The purpose of the device will be to assist the Village in tracking maintenance locations, location of the CONTRACTOR, and production of

CONTRACTOR.

1.3 PROTECTION OF PUBLIC AND PRIVATE PROPERTY

The CONTRACTOR shall exercise all necessary caution to protect vehicular and pedestrian traffic and to protect all public and private property from injury or damage caused by the operations of the

CONTRACTOR. Any practice obviously hazardous in the opinion of the DIRECTOR or

FOREMAN shall be immediately discontinued by the CONTRACTOR upon receipt of either written or oral notice to discontinue such practice. The CONTRACTOR shall comply with all OSHA and other Federal and State safety standards.

Blocking of a public street, except under extreme emergency conditions, shall not be permitted unless prior arrangements have been made with the DIRECTOR and the VILLAGE POLICE AND FIRE

DEPARTMENTS and other agencies having jurisdiction over the street to be closed. Barricading and detouring of traffic shall be accomplished in conformance with the State of Illinois Manual of

Uniform Traffic Control Devices for Highway Construction and Maintenance Operations, latest edition.

1.4 PROTECTION OF UTILITIES

It shall be the CONTRACTOR'S responsibility to contact JULIE 1-800-892-0123 to arrange for locations of all underground facilities as may be necessary to perform the required work. The

CONTRACTOR should take special note that the VILLAGE is a member of JULIE.

The CONTRACTOR shall protect all utilities from damage, shall immediately contact the appropriate utility if damage should occur and shall be responsible for all claims for damage resulting from the contractor's operations.

The CONTRACTOR shall notify the DIRECTOR immediately if damage occurs.

1.5 CONCURRENT OPERATIONS

This contract is a non-exclusive contract with the VILLAGE. The VILLAGE reserves the right to use other contractors or its own employees to perform work similar to that being performed under the terms of this contract. Performance of work by others shall be construed as being consistent with the terms of this contract and shall not be cause for the CONTRACTOR to cease performance of work as directed.

1.6 WORKING HOURS

The CONTRACTOR will be allowed to schedule his normal work hours between the hours of 7:00

A.M. and 6:00 P.M. Monday through Friday. Work during other hours will be allowed only as authorized by the DIRECTOR.

1.7 CLEAN-UP

All debris from the spray patching operations shall be cleaned up before the work crew leaves each restoration site. All curbs shall be swept clean of excess aggregate and areas are to be left in a condition equal to that which existed prior to the time the work began.

1.8 SUBCONTRACTS

The CONTRACTOR will not be allowed to subcontract work under this contract unless written approval is granted by the DIRECTOR. The SUBCONTRACTOR, as approved, shall be bound by the conditions of the contract between the VILLAGE and the CONTRACTOR and shall perform in accordance with all terms of the contract and specifications. All required notices, work orders, directives, and requests for emergency services will be directed to the CONTRACTOR. All directions given to the SUBCONTRACTOR in the field shall bind the CONTRACTOR as if the notice had been given directly to the CONTRACTOR.

1.9 SEPARABILITY

If any portion of this contract is found to be unenforceable by a competent court of law having jurisdiction, the remaining portions of the contract shall remain in full force and effect.

1.10 LEGAL RESPONSIBILITY

Accident Notification

In the event of accidents of any kind which involve the general public and/or private or public property, the CONTRACTOR shall immediately notify the DIRECTOR and shall provide a full accounting of all details of the accident. The CONTRACTOR shall furnish the VILLAGE with copies of all reports of such accidents at the same time that the reports are forwarded to any other interested parties.

1.11 EXECUTION OF CONTRACT

The successful BIDDER shall, within ten (10) business days of the mailing of written notice of selection as the successful bidder, enter into contract with the VILLAGE on forms as indicated within the bidding documents for the performance of work awarded him and shall simultaneously provide the appropriate bonds, indemnities, and insurance required hereunder.

PART 2 – DETAILED SPECIFICATIONS

2.1 ASPHALT SPRAY PATCHING

The Bituminous Materials (HFE-90/HFE-150) used in his item of work shall conform to Article

1032 of the IDOT Standard Specifications for Road and Bridge Construction (2022).

This work shall consist of spot repairs of potholes and other minor pavement deficiencies. Repair locations shall be as directed by the DIRECTOR or FOREMAN. Crew size may vary depending on the location of the work being done, therefore, the crew size, for safety purposes, are at contractor’s discretion.

1. Clean area to be patched removing loose stone, debris, dirt and water by use of forced air to satisfaction of Foreman

2. Prime repair location with a tack coat of HFE emulsion using forced air application. Entire repair location shall be adequately coated.

3. Force air shall be used to apply a mixture of HFE Emulsion and 4mm – 7mm aggregate to the repair location.

4. Dry 4mm-7mm aggregate shall be used to top the repair. Upon completion, the repair shall be flush with the surrounding pavement, compact and free of loose aggregate material.

5. At all times during the work, the HFE emulsion shall be maintained at a temperature of

150-180 degrees.

2.2 EXCESS MATERIAL

Excess material from the bituminous emulsion/aggregate spray patch repair operation shall be disposed of properly by the contractor and is considered incidental to the contract.

2.3 LOCATION OF WORK

Location of work is throughout the Village. It is in the Village’s best interest to minimize travel during the day. The Village reserves the right to redirect the spray patching crew from time to time to address safety issues that may arise.

Questions about the work required at each location will be answered by the Foreman.

PART 3 - PERFORMANCE AND PAYMENT

3.1 PERFORMANCE

The CONTRACTOR shall faithfully perform all work as set forth in these specifications. If the

CONTRACTOR fails to faithfully perform in accordance with the specifications or if a dispute arises as to the quality and/or quantity of work completed, the DIRECTOR reserves the right to withhold authorization of Request for Payment of completed work until such time that performance has been improved or the dispute resolved. In those instances when a dispute cannot be resolved between the

CONTRACTOR and the DIRECTOR, the dispute shall be resolved by the VILLAGE MANAGER whose decision shall be final.

3.2 SCHEDULED COMPLETION OF WORK

All restoration work must be completed within 10 workdays after contractor receives notification.

A monthly work schedule of restoration locations will be provided to the contractor by the

Department of Engineering and Public Works. All work included in the schedule must be completed within thirty (30) calendar days.

3.3 ACCEPTANCE OF COMPLETED WORK

Areas will be inspected after restoration is completed at each specified location and after the

CONTRACTOR has certified that the completed work has complied with the specifications. The

DIRECTOR or the FOREMAN reserves the right to reject any completed work which does not comply with these specifications. Payment for any and all work will not be made until the restoration site has been completed, inspected and accepted.

3.4 PAYMENT

Payment for all work completed and accepted will be made on an hourly basis and inclusive of all material, labor, equipment needed to perform the work as defined by these specifications. Any deviations from this need to be approved in writing by the DIRECTOR.

This is an hourly contract, inclusive of all costs required to perform the work in accordance with these specifications.