Asphalt paving services

The City of Palm Coast, Florida is issuing Invitation to Bid (ITB) 2-ITB-PW-26-44 to solicit competitive sealed bids from qualified contractors for asphalt paving services. The procurement encompasses the supply of asphaltic concrete, placement of asphaltic concrete, and associated construction and maintenance services. The initial project involves approximately 5,000 square yards of Hot Mix Asphalt pavement at the Indian Trails Sports Complex, with work including pavement milling, grading, full-depth paving, and overlays with tack coat. The solicitation also establishes a continuing services contract for asphalt paving on an as-needed basis at various City facilities. Bidders must be pre-qualified with the Florida Department of Transportation (FDOT) for Flexible Paving (Class 10), Grading (Class 11), Other Work Class, and Milling, and must provide unit pricing for milling, 1.5-inch S.P. 9.5 Hot Mix Asphalt, additional asphalt thickness, mobilization, tack coat, temporary striping, and maintenance of traffic. The contract term is one year with two optional one-year renewals. Critical deadlines include a question deadline of April 9, 2026 at 2:00 PM, an Intent to Bid submission deadline of April 22, 2026 at 2:00 PM, and a bid submission deadline of April 23, 2026 at 2:00 PM, with public opening scheduled for the same date and time. Award will be made to the lowest priced, responsive, responsible bidder based on evaluation criteria specified in the solicitation documents.

The City has implemented a local business preference allowing qualifying Palm Coast or Flagler County vendors to be awarded if their cost is within 3-5% of the lowest bid, up to a total preference value of $20,000. Bidders must submit all required certifications and affidavits including Conflict of Interest Statement, Debarment Certification, Certification of Authorized Signatory, Compliance Certification, E-Verify Affidavit, 2 CFR 200.321 Affirmative Step Requirements, Foreign Country of Concern Attestation, and Anti-Human Trafficking Affidavit, along with three references from entities other than the City of Palm Coast and FDOT pre-qualification documentation. Submissions must be made electronically through the City's Procurement Portal at https://palmcoastgov.bonfirehub.com/portal in PDF format with a maximum file size of 1000 MB per upload. The City requires comprehensive insurance coverage including Workers' Compensation, Commercial General Liability, Business Auto, and Professional Liability insurance. No bid security deposit is required for this ITB. The specific award value or budget range for this procurement has not been disclosed in the available solicitation documents, and the City reserves the right to make multiple awards and to reject any or all bids.