Asphalt analyzer and related items

The State of Nevada's Department of Transportation is procuring an Asphalt Analyzer and related items through solicitation 80DOT-S3096, with a specific procurement approach that prohibits any substitutions to the requested equipment. The procurement process is managed through the NevadaEPro electronic procurement system, which requires vendors to submit detailed quotes following strict procedural guidelines. The solicitation was posted on December 16, 2024, with a proposal due date of January 6, 2025, and ultimately resulted in an award to InfraTest USA Inc. on January 7, 2025, for a total contract value of $77,485.00. Vendors were required to submit comprehensive technical documentation, unit costs, and comply with standard commodity terms and conditions, including providing new equipment only (no used, refurbished, demo, prototype, or gray market items). The procurement process mandated adherence to specific quote submission protocols, including uploading required attachments, answering solicitation questions, and accepting standard contractual terms.

The solicitation included several set-aside and preference provisions that could benefit certain vendors, specifically a 5% preference for Nevada-based businesses that certify a majority of their goods are produced in the state and preferences for veteran-owned businesses on contracts between $50,000-$500,000. Vendors were required to maintain $1 million in automobile liability insurance and obtain necessary permits for tangible personal property sales in Nevada. The contract terms allow for potential two-year agreements with possible annual extensions if deemed in the state's best interest. Payment terms are set at 30-45 days upon receipt and approval of invoices, with encouragement for accepting purchasing cards for smaller dollar purchases. Unsuccessful proposers retain the right to file a Notice of Appeal within 11 days of the award notice date, as specified under NRS 333.370. The procurement is subject to final Board of Examiners approval before becoming fully effective, and the total awarded contract amount stands at $77,485.00.