Asph. Recycler & hot box trailer

The South Carolina Department of Transportation (SCDOT) has issued an Invitation for Bid (IFB) solicitation, number 5400020989, for the rental of a 4-ton asphalt recycler and hot box quick ship trailer for Anderson County Maintenance. The procurement seeks a vendor to provide a specialized piece of heavy equipment with specific technical requirements, including potential acceptance of an oil-jacketed unit with a single burner, a stainless steel burner combustion chamber, and recommended equipment like a Wacker Packer Plate Compactor. The contract will have an initial term of one year from the effective date of April 7, 2021, with potential automatic annual renewals for up to five additional one-year terms, expiring no later than April 8, 2026. Key deliverables include monthly equipment rental, delivery and pickup services, and mandatory operator demonstration and training at the time of delivery. The solicitation requires vendors to provide routine maintenance, with the ability to replace equipment within two days if breakdown occurs, and technical support available within 24 hours of request. Critical dates include a question deadline of March 12, 2021, at 12:00 PM, and a bid opening date of March 23, 2021, at 2:30 PM, with the award scheduled to be posted on April 2, 2021.

The procurement is open to various types of business entities, including sole proprietorships, partnerships, and corporate entities, with mandatory vendor registration with the State of South Carolina. Vendors may claim South Carolina resident vendor preference, South Carolina end-product preference, or U.S. end-product preference if meeting applicable requirements. A critical compliance requirement is a conflict-of-interest certification, ensuring no SCDOT Commission member maintains a direct or indirect financial interest in the proposal or resulting contract. The contract will be awarded to the lowest responsible and responsive bidder, with SCDOT providing insurance on the equipment. While specific award value is not detailed, the solicitation includes line items for year-one through year-five monthly rental payments and delivery/pickup services. Heavy equipment rental surcharges are exempt under South Carolina Code of Laws, and all submissions must be in English and U.S. dollars, submitted online through the state's procurement website at procurement.sc.gov.