Asbestos Hazard Abatement Contractor for Monitoring RACM Site
Closed State & local contract opportunity Posted
- Solicitation number
- 146603
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from vendors.planetbids.com. Updated .
About this opportunity
The City of Toledo is requesting quotations from licensed Asbestos Hazard Abatement Contractors to provide on-site monitoring and regulatory oversight at fire-damaged and emergency-ordered demolition sites, with bids due October 13, 2026 at 1:30 p.m. EST. This is a prevailing wage project and requires current Ohio Department of Health Asbestos Hazard Abatement Specialist certification—the critical eligibility filter.
The scope encompasses professional monitoring, supervision, and regulatory compliance services at approximately 35 emergency demolition events annually (roughly 3,500 tons of debris treated as Regulated Asbestos-Containing Material). Core deliverables include preparing Ohio EPA Notification of Demolition and Renovation forms, deploying one state-certified Asbestos Specialist on-site within one week of notice to proceed, overseeing debris sorting and loading operations, inspecting waste containers, and completing Waste Shipment Manifests. Individual projects require one to two eight-hour work days, Monday through Friday 7:30 a.m. to 4:00 p.m. and Saturday 7:30 a.m. to 1:00 p.m.
Bidders must submit an all-inclusive hourly rate for site monitoring services; regulatory fees are paid by the contractor and reimbursed at cost by the City upon proof of payment. The contract term is one year with three optional one-year renewals. Performance and payment bonds are required for contracts exceeding $40,000. This is a prevailing wage project requiring certified payrolls submission two weeks after start dates and weekly thereafter. Contracts valued at $100,000 or greater require execution of a Project Labor Agreement with the Northwest Ohio Building and Construction Trades Council within fifteen working days of the pre-job conference.
Award selection is based on "lowest and best" offer, considering bid price, past work experience with the City of Toledo, and local preference where applicable. All bids must be submitted electronically through the City of Toledo's PlanetBids portal with email confirmation of transmission. A bid guaranty—either a cashier's check or bid bond made payable to the City of Toledo—is required and must be received by the Division of Purchases and Supplies no later than the due date. Living wage requirements of $17.45 per hour with health coverage or $20.63 per hour without health coverage apply. Bids open at 2:00 p.m. EST via Zoom.
Opportunity text
BID SUBMISSION
Bids for this project will be accepted via e-bid though the City of Toledo's PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bid prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted.
In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids:
• Project Paperwork*
• Line Items - will auto-populate with e-bid
• Bid Guaranty (bid bond or certified check / cashier's check on a solvent bank) - see instructions below
• Signed Contract by the Vendor*
*Located on "Documents" tab in PlanetBids
Bid Guaranty requirements are located on the "Bid Information" tab on PlanetBids. The bid guaranty shall be in the form of a cashier's check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to "City of Toledo." If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)
City of Toledo
Division of Purchases and Supplies
One Government Center, Suite 2000
640 Jackson Street
Toledo, OH 43604
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company's responsibility to notify the city and update the applicable documentation.
City Paperwork:
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company's responsibility to notify the City and update the applicable paperwork.
Annual Paperwork:
• W-9
• Insurance Certificate, naming the City of Toledo as an additional insurer - requirements available on the "Documents" tab of PlanetBids
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
• Bureau of Worker's Compensation Certificate
Files
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