Paperwork Schedule.pdf
PDF 146 KB Posted
- Solicitation number
- 146603
- Issued by
- Lucas County, Ohio
About this file
This Paperwork Schedule is associated with the City of Toledo's Division of Purchases and Supplies for an Asbestos Hazard Abatement Contractor position focused on monitoring RACM (Regulated Asbestos-Containing Material) sites. The document outlines bidding procedures and submission requirements for contracts advertised on or after March 13, 2026. Bids must be submitted electronically through the City of Toledo's PlanetBids portal, with all pricing expressed to two decimal places and only one price permitted per line item. Bidders are required to submit Project Paperwork, completed Line Items, a Bid Guaranty in the form of either a cashier's check made payable to "City of Toledo" or a bid bond, and a signed contract from the vendor. All required documentation must be included with the bid submission to be deemed responsive, and any bid lacking a guaranty will be rejected.
Beginning March 13, 2026, vendors are required to submit certain City Paperwork only once; however, vendors bear the responsibility of notifying the City and updating any documentation if information changes during the contract period. The bid guaranty must be received by the Division of Purchases and Supplies no later than the stated due date and time, with scanned copies uploaded to PlanetBids. If a check is used as the guaranty, the original must be physically received by the deadline, while bid bonds do not require original submission. Personal or company checks are not accepted. Submissions should be directed to the City of Toledo Division of Purchases and Supplies located at One Government Center, Suite 2000, 640 Jackson Street, Toledo, OH 43604.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .