RFQ 1-8971.docx

REQUEST FOR QUOTATION

City of Toledo One Government Center 640 Jackson Street Toledo, Ohio 43604

Goods and Services

Asbestos Hazard Abatement Contractor for Monitoring RACM Site Purchase Requisition Number PR 10008971

Issued By Department of Public Service/ Division of Urban Beautification

Date Issued September, 25, 2026

Response Submission Date and Time

Tuesday, October13, 2026 at 1:30 PM EST Bids will be read at 2:00 PM EST

Submit online through PlanetBids: https://pbsystem.planetbids.com/portal/22576/portal-home

SCOPE AND SPECIFICATIONS

The City of Toledo is soliciting quotes from Licensed Asbestos Hazard Abatement Contractors (AHAC) to provide professional on-site monitoring, supervision, and regulatory oversight at fire-damaged and emergency-ordered demolition sites.

The City manages an average of 35 emergency demolition events per year across scattered private property parcels, hauling away an average of 100 tons of debris per site (roughly 3,500 tons total). Because emergency conditions often prevent pre-demolition asbestos surveys, all resulting debris must be treated as Regulated Asbestos-Containing Material (RACM).

The City will act as the generator, loader and transporter of the asbestos waste material, delivering it to an approved asbestos waste disposal landfill. The City will also supply and install all necessary dumpster and truck bed liners.

The Contractor will provide regulatory oversight and monitoring to ensure full compliance with the Ohio Environmental Protection Agency (OEPA), Ohio Administrative Code (OAC) Chapters 3745-20 and 3745-22, and National Emission Standards for Hazardous Air Pollutants (NESHAP) guidelines. The Contractor will perform the following core services:

· Regulatory Notifications: Prepare and submit required Ohio EPA Notification of Demolition and Renovation forms, including emergency submissions and immediate amendments for quantity or timeline changes. The Contractor must advance all regulatory fees and complete an Asbestos Compliance Form (attached for reference) at the conclusion of each parcel project.

· On-Site Monitoring: Provide one (1) state-certified Asbestos Specialist on-site during all debris sorting and loading operations to monitor regulatory compliance, dust control, and handling procedures as spelled out by OEPA.

· Scheduling & Responsiveness: Deploy an on-site specialist within one (1) week of receiving a notice to proceed for a specific parcel. Clean-up operations are scheduled sequentially from oldest to newest event.

· Waste Tracking: Inspect separated non-asbestos debris, verify that all asbestos waste containers/wrappings meet regulatory leak-tight and bagging standards, ensure proper hazard labeling, and complete required Waste Shipment Manifests.

· Duration of Projects: Work at each parcel takes approximately 1 to 2 days (8-hour shifts) to complete hauling. Hauling occurs between 7:30 a.m. and 4:00 p.m. (Monday–Friday) and 7:30 a.m. to 1:00 p.m. (Saturday), or as mutually agreed. Hauling operations are subject to a standard one (1) day regulatory waiting period after EPA submittal.

BID PROPOSAL

The City of Toledo desires this contract to be in effect for one year with an option for three (3) one-year renewals.

Bid Item: On-Site Monitoring and Oversight at RACM Demolition Sites

· All-Inclusive Hourly Rate: The Contractor must provide a single, all-inclusive hourly rate for the site monitoring services. This rate should include labor and field time, mobilization and travel mileage.

· Fee Reimbursement: The regulatory fee paid to the Ohio EPA by the Contractor will be reimbursed at cost by the City. Reimbursement will be processed upon receipt of a copy of the submitted EPA notification and proof of payment/invoice costs.

In order to be responsive, all bids must have the following with submittal:

1. Cover Page

a. Include the RFQ title and the name of the firm.

b. Include the name, title, address, telephone number, and email address of the primary contact person(s).

2. Information

a. A statement expressly confirming that the firm fully understands the scope of services to be provided and the commitment to perform the services in a timely and cost effective manner.

b. A statement of assurance that your organization is not currently in violation of any regulatory agency rules to a degree that it may have material impact on the firm’s operation.

c. A statement as to firm’s qualifications, background, and experience; attach separate documents as needed. Include any previous experience or work history with/for the City of Toledo or other public entities.

3. Proof of State of Ohio Certifications: Current Ohio Department of Health Asbestos Hazard Abatement Specialist certification.

PREVAILING WAGE

This is a prevailing wage project. The latest prevailing wage rates at the time this bid was posted are available on the “Documents” tab of this bid in PlanetBids. The successful bidder shall submit certified payrolls to the City for all labor performed on the project 2 weeks after start dates and weekly thereafter. Please Note; Pre-Construction meeting w/ Compliance is required prior to work starting.

PROJECT LABOR AGREEMENT (PLA)

Toledo Municipal Code Section 187.12(d) requires the successful bidder of a public improvement contract of $100,000 or greater, which is funded by the City of Toledo or other sources that do not exclude Project Labor Agreements (“PLA”), to enter into a PLA with the Northwest Ohio Building and Construction Trades Council (“NWOBTC”).

Once the successful bidder is notified of bid award, a pre-job conference shall be held within fifteen (15) days of the award notification between the Bidder and the Northwest Ohio Building and Construction Trades Council (“NWOBTC”). An executed Project Labor Agreement must be delivered to the Division of Purchases and Supplies within fifteen (15) working days from pre-job conference with NWOBTC. An executed Project Labor Agreement must have the signature of the lead contractor and the Executive Secretary of the Northwest Ohio Building and Construction Trades Council at a minimum to be deemed valid. A template PLA is attached to this bid for your review.

The successful bidder, and all of the bidder’s contractors and subcontractors, must comply with and adhere to all of the provisions of the PLA executed with the NWOBTC.

PERFORMANCE & PAYMENT BOND (may be applicable per TMC 187.28) Every contract involving an expenditure of the amount of forty thousand dollars ($40,000) or more for the performance of work and labor and for the installation of equipment upon any street, highway, bridge, building or other public improvement in which both labor and material are involved, shall be accompanied by a bond in the Ohio statutory form, in an amount not less than the bid price, of the contractor to the City, guaranteeing the performance of the contract according to its provisions and payment of all lawful claims of subcontractors, material suppliers and laborers for work performed or materials furnished in performing the contract, and indemnifying the City against damages suffered by failure to perform the contract. Such bond shall be for the benefit of any subcontractor, material supplier or laborer having a just claim as well as the City.

LOCAL PREFERENCE

The description of and procedure to apply local preference to responsive bids received by the City of Toledo can be found under Toledo Municipal Code section 187.34.

The Toledo Municipal Code can be found by searching for the City of Toledo webpage toledo.oh.gov and clicking the “Government” link, then clicking the “City Code” link.

TARIFFS

Proposers must clearly identify any portion of their pricing that may be subject to fluctuation due to current or future tariffs, duties, or trade restrictions imposed by the United States or other governing bodies.

If any materials, products, or components included in the proposal are subject to tariffs or similar trade measures, the proposer should identify these items and specify the associated cost impact within the pricing section of their proposal. The awarded contractor shall not adjust pricing after contract execution unless such adjustment is directly attributable to a documented and material change in tariff costs that could not have been reasonably anticipated at the time of the proposal.

Any request for price adjustment due to tariff changes must include detailed supporting documentation and will be subject to review and approval by the City.

REVIEW AND SELECTION CRITERIA

This bid is evaluated and selected based on “lowest and best” offer. The following factors determine “lowest and best:” bid price, past work/experience with the City of Toledo, local preference, if applicable.

QUESTIONS

All questions regarding the plans and specifications must be in writing submitted through the PlanetBids website Q&A tab. The City’s responses will be posted through PlanetBids.

BID SUBMISSION

Bids for this project will be accepted via e-bid though the City of Toledo’s PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bid prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted.

In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids:

· Project Paperwork*

· Line Items – will auto-populate with e-bid

· Bid Guaranty (bid bond or certified check / cashier’s check on a solvent bank) – see instructions below

· Signed Contract by the Vendor* *Located on “Documents” tab in PlanetBids

Bid Guaranty requirements are located on the “Bid Information” tab on PlanetBids. The bid guaranty shall be in the form of a cashier’s check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to “City of Toledo.” If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)

City of Toledo Division of Purchases and Supplies One Government Center, Suite 2000 640 Jackson Street Toledo, OH 43604

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.

City Paperwork:

· Vendor Registration Form, if your company is new to doing business with the city

· Business Tax Registration Form, if your company is new to doing business with the city

· Child Support Affidavit, notarized

· Vendor Utility

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.

Annual Paperwork:

· W-9

· Insurance Certificate, naming the City of Toledo as an additional insurer – requirements available on the “Documents” tab of PlanetBids

· EEO Compliance

· Debarment Certification

· Living Wage Affidavit, updated no later than February 1st

· Bureau of Worker’s Compensation Certificate

BID OPENING MEETING

Bids will be open at 2 PM EST on the due date of this bid via Zoom Meeting at:

https://link.edgepilot.com/s/72026a0a/vScHndadGUqgTn8jHzPYJQ?u=https://toledo-oh-gov.zoom.us/j/96570601158

This meeting is available to all interested parties. Preliminary Bid results will be available within one day on the PlanetBids website after bid opening. Bid results will be published to the PlanetBids website once awarded.

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