As needed window and door maintenance and repair services at Corpus Christi State Supported Living Center

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0016342v2) for as-needed window and door maintenance and repair services at the Corpus Christi State Supported Living Center located in Nueces County. The solicitation seeks a contractor to provide comprehensive glass and window maintenance services, including repair, replacement, and testing for eight types of window materials ranging from flat glass to security glass. Contractors must complete repairs within five business days of a service request, with emergency situations requiring more urgent response times, including verbal communication within one hour and on-site repair within two hours. Bidders must demonstrate a minimum of five years of relevant experience and have personnel with at least two years of industry experience. The initial contract will run from the award date through August 31, 2027, with options for two one-year renewals. Key submission dates include questions due by October 31, 2025, and final responses due by November 19, 2025. The contract will be awarded based on best value, considering the bidder's ability to meet specifications, performance delivery requirements, and pricing, with pricing to remain firm and fixed throughout the contract term.

The procurement includes a strong emphasis on Historically Underutilized Business (HUB) participation, with a statewide annual HUB utilization goal of 21.1% for this contract. All respondents must submit a HUB Subcontracting Plan, regardless of their own HUB status, and demonstrate good-faith efforts in subcontracting. Potential contractors must complete comprehensive documentation, including the HUB Subcontracting Plan, Solicitation Affirmations, and a Bidder Reference Form providing at least three verifiable references for similar contracts completed within the past five years. The pricing structure includes hourly rates for standard, outside regular hours, and emergency/holiday services, with a parts and materials markup not to exceed 20%. While no specific contract value is explicitly stated, the contract is structured as a Requirements Contract with no guaranteed work volume, suggesting potential flexibility in service delivery and compensation. Contractors must also meet stringent compliance requirements, including cybersecurity training, legal certifications, and adherence to state and federal regulations, with potential consequences for non-compliance including contract termination and potential debarment from state contracting.