As-Needed Shoulder Gravel Maintenance-Baraga & Houghton Co. s

The Michigan Department of Transportation issued a Request for Proposal on April 9, 2021, for as-needed shoulder gravel maintenance services on state trunk lines in Baraga and Houghton Counties. The procurement seeks a qualified contractor to provide comprehensive gravel shoulder maintenance including mobilization activities, labor and equipment services, supply of approximately 4,000 tons of 23A gravel material, and traffic control measures on multiple roadways (M-28, M-38, US-41, US-141, M-26, and M-203). Key deliverables include shoulder closure work days, single lane closure work days with and without flag control, traffic regulation services, and temporary traffic control devices compliant with Michigan Manual on Uniform Traffic Control Devices standards and NCHRP 350 crashworthiness requirements. The contract term is one year, commencing May 3, 2021, with all activities required to be completed by September 15, 2021, and expiring May 2, 2022, with one optional one-year renewal period at the State's discretion. Work is restricted to daytime hours only, with prohibitions during specified holiday periods (Memorial Day, Fourth of July, Labor Day) and the Canal Run special event on July 17, 2021. Proposals were due by 3:00 p.m. Eastern on April 23, 2021, with a bidder questions deadline of April 20, 2021. The State will award the contract to the responsive and responsible bidder offering the lowest price and best value, with pricing adjustments permitted only upon documented evidence of cost changes subject to mutual agreement after a 30-day review period.

The solicitation documents do not specify any set-aside designations or restrictions on organization types eligible to respond. No incumbent vendors or current contractors are identified in the available documentation. Contractors must maintain Commercial General Liability insurance ($1,000,000 minimum per occurrence, $2,000,000 aggregate), Automobile Liability insurance ($1,000,000 per accident), Workers' Compensation insurance, and Employers Liability insurance ($500,000 per accident). The contract includes liquidated damages provisions of $500 plus $100 per day for late or improper completion, and $100 per individual per day for unauthorized removal or unapproved replacement of key personnel. Pricing schedules indicate estimated costs of approximately $408,992.50 based on the secondary pricing matrix, though actual work quantities will be determined on an as-needed basis by the State's Program Manager with no obligation to purchase any listed quantity. Payment will be made via Electronic Funds Transfer within 45 days of receipt of undisputed invoices, which must be submitted within 45 days of contract expiration.