As needed manhole covers and grates

Pasco County Board of County Commissioners is conducting a competitive procurement through Invitation for Bid IFB-KM-26-068 for manhole covers and grates to be supplied on an as-needed basis. The solicitation was posted on April 2, 2026, with a bid submission deadline of May 5, 2026, at 1:30 p.m. ET via the Bonfire online platform. The County seeks to procure composite manhole covers and grates including USF 1260-AJ Slab Type Ring & Cover, USF 1255 Ring and Cover Series MF, riveted steel grating in various sizes, and related products manufactured according to Municipal Specifications for Pasco County. All materials must be new, cast iron gray in color, with 316 stainless steel hardware detectable by metal detectors, M-1 Structural Sealant and Adhesive in black color, and neoprene gaskets with concealed pick holes. Vendors must be licensed in Florida, have been in business for at least five years providing similar goods or services, and must have held at least three contracts of similar size and nature. Pricing must be submitted on a net, unit-price basis with all labor, tools, materials, equipment, and delivery fees included; delivery is required to two Pasco County Public Works locations between 8:00 a.m. and 3:30 p.m., Monday through Friday. The County will make award to the lowest responsive, responsible bidder per line item or to multiple vendors as deemed in its best interest. A written questions deadline has been established for April 21, 2026, at 1:30 p.m. ET, with responses posted by April 28, 2026; bids will be publicly opened at 2:00 p.m. ET on May 5, 2026, during the County's regularly scheduled public opening.

The contract period will commence on October 1, 2026, and continue through September 20, 2029, with the County holding the right to extend for two additional one-year periods under the same prices, terms, and conditions. This is a requirements contract with no guaranteed minimum purchase obligations; quantities listed represent current estimates only. Pasco County offers local vendor preference under its Purchasing Ordinance, allowing local businesses with a physical address within Pasco County or qualifying neighboring counties (Hillsborough, Pinellas, Polk, or Hernando) that have been operational for at least twelve months to match the lowest bid price within specified thresholds (10 percent for awards under $1,000,000 and 5 percent for awards over $1,000,000) if they provide a valid local business tax receipt. No state or federal funds are involved in this procurement. Contractors must maintain comprehensive general liability insurance with minimum limits of $2,000,000 per occurrence for bodily injury and $1,000,000 for property damage, automobile liability insurance of $1,000,000, and workers' compensation insurance as required by law. The contract includes bi-annual price adjustment provisions based on the Consumer Price Index (CPI-U), with adjustments permitted no earlier than 180 days after the contract start date and every 180 days thereafter. No specific budget range or award value is provided in the solicitation documents; the County reserves the right to award non-exclusive contracts to multiple responsive, responsible bidders.