IFB-KM-26-068

SPECIFICATIONS

AS NEEDED MANHOLE COVERS AND GRATES

1. INTRODUCTION

Pasco County is seeking to purchase composite manhole covers and grates on an as needed basis.

2. GENERAL REQUIREMENTS

2.1 All work assigned under the agreement will be performed at various locations throughout Pasco County.

2.2 In addition to the Public Works Department, other Pasco County departments may utilize this contract (at the same terms and conditions) for similar work.

2.3 All work must be performed in accordance with all applicable state, local and national laws and codes.

2.4 All work must be performed according to the manufacturer’s installation requirements and recommendations and in accordance with all plans and specifications.

2.5 All work must be completed by a contractor licensed in the state of Florida to perform all work as described herein.

2.6 The County reserves the right to award the lowest, responsive, responsible vendor per line item.

2.7 While it is the County’s intent to the contract to one Vendor, we reserve the right to award multiple Vendors if found to be in our best interest.

2.8 All quantities stated in this solicitation are estimates for bidding purposes. The

County does not guarantee any quantities mentioned herein.

2.9 Pricing must include all labor, tools, materials, and equipment needed to complete all services as described herein.

3. MINIMUM QUALIFICATIONS

3.1 Vendor Qualifications

3.1.1 Vendor must have been in business providing similar goods/services for five (5) years.

3.1.2 Vendor must have held at least three (3) contracts similar in size and nature.

3.2 The County reserves the right to request information necessary to determine the ability of the Vendor(s) to perform the work, to include references.

4. SCOPE OF SERVICES

4.1 All materials must be per Municipal Specifications for Pasco County, including any lettering, numbering or images identifying the appropriate utility owning facility.

4.1.1 See Exhibit A, USF 1260-AJ Slab Type Ring & Cover

4.1.2 See Exhibit B, USF 1255 Ring and Cover Series MF

4.1.3 See Exhibit C, Riveted Steel Grating – 36 X 24 X 4

4.1.4 See Exhibit D, Grate RVT 6631 H20 PTD

4.1.5 Miscellaneous reverted steel grates, various sizes

4.2 All products and parts must be new.

4.3 All hardware should be 316 stainless steel and detectable by standard metal detectors.

4.4 M-1 Structural Sealant and Adhesive is required, BLACK COLOR, 28 OZ/Tube

4.5 All covers, grates and frames must be Cast Iron Gray in color

4.6 Top surface of the rims for all covers, grates and frames must be flush when installed and fit neatly into their respective frames. Covers, grates, etc. are not permitted to “rock” in the frame.

4.7 Covers must have one (1) concealed pick hole, 316 stainless steel installed.

4.8 Covers must have Neoprene gasket installed in internal diameter of frame.

4.9 All similar sized covers and frames must be interchangeable.

4.10 Covers, grates and frames must be shipped in matched sets to locations as directed, unless ordered as replacement without a frame covers.

4.11 All castings are subject to inspection by the County, or other duly authorized inspection agency.

5. ADDITIONAL REQUIREMENTS

5.1 The County reserves the right to order additional manhole or grate related materials as needed.

5.1.1 The County must approve, in writing, the quote for materials not listed on the bid form provided by the Vendor prior to ordering.

6. COUNTY RESPONSIBILITIES

6.1 The County will provide written requests for order and delivery date required.

7. DELIVERY

7.1 Delivery must be made between the hours of 8:00 AM and 3:30 PM, Monday through Friday, excluding County holidays.

7.2 The Vendor(s) shall provide delivery to:

PASCO COUNTY PUBLIC WORKS – WEST MAINTENANCE YARD

15413 SHADY HILLS ROAD

SPRING HILL, FL 34610

PASCO COUNTY PUBLIC WORKS – C-BARN

30908 WARDER ROAD

SAN ANTONIO, FL 33576

7.3 The County reserves the right to add or delete delivery locations.

7.4 The Vendor(s) must email confirmation of all orders to the Pasco County Representative (PCR) within one (1) business day, to confirm the delivery.

7.5 All deliveries must be scheduled at least one (1) business day prior to the expected delivery day.

8. PRICING

8.1 All prices quoted must be net, including delivery fees (as applicable).

8.2 The Vendor(s) may not charge a cancellation fee for orders cancelled by the County on the same business day they are placed.

8.3 Incorrect orders (inconsistent with the confirmed order) will be returned to the

Vendor(s) for full credit.

8.4 Items to be purchased under this solicitation can be found on the bid form or electronic Pricing sheet as provided in the Bonfire system.

9. USE OF LOW WASTE, RECYCLED, RELCAIMED OR ENERGY EFFICIENT PRODUCTS

9.1 The Public Works Department encourages their Vendor(s) to:

9.1.1 Use and/or supply products that result in the lowest volume of waste, such as non-plastic, low-packaging, non-single-use items.

9.1.2 Include the use of recycled material in this solicitation’s specified products, while maximizing the purchasing value of public funds.

9.1.3 Support and invest in the implementation of products that reduce energy use.

9.1.4 Use recycled aggregates and other roadway construction materials, as first consideration in materials selection, when appropriate.

9.1.5 Use recycled content items produced with recovered post-manufacture and post-consumer materials, in accordance with the Environmental Protection Agency’s (EPA) Comprehensive Procurement Guideline Program.

9.2 If the Vendor wishes to propose alternate products that meet the sustainability requirements above, they must submit the proposed alternative to the County prior to the question deadline published on Bonfire. Should the County accept the proposed alternate, an addendum will be issued approving the alternative product(s).

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

EXHIBIT A

USF 1260 RING & AJ COVER

EXHIBIT B

USF 1255 RING AND COVER SERIES MF

EXHIBIT C

Riveted Steel Grating – 36 X 24 X 4

EXHIBIT D

Grate RVT 6631 H20 PTD

END OF SPECIFICATIONS