As Needed Landscape Architectural Plan Review and Site Inspection Services

The City of Carmel Community Services Department is seeking qualified landscape architectural professionals and consulting firms to provide as-needed plan review and site inspection services through a Request for Qualifications (RFQ). The procurement focuses on supporting private developments, redevelopment initiatives, and City-owned property improvements in Hamilton County, Indiana. Specific services include landscape plan reviews for compliance with the City's Unified Development Ordinance and Comprehensive Plan, reviewing landscape and tree preservation details, attending public meetings, and preparing staff reports for City commissions. Consultants will be required to conduct landscape inspections for commercial, mixed-use, and residential projects, perform pre-construction and post-construction tree preservation inspections, and conduct landscaping maintenance audits. Vendors must submit electronic qualifications through the City's e-Procurement Portal by 12:00 pm local time on Monday, December 15, 2025, with questions due by 10:00 am on Thursday, November 27, 2025. Key qualifications include being an Indiana Accredited Horticulturist (IAH), a licensed/registered landscape architect in Indiana, or possessing a minimum of five years of documented relevant landscape and urban forestry experience.

The RFQ does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The City reserves the right to hold qualifications for up to 60 days, reject any submissions, and terminate any resulting contract with 90 days' written notice. No incumbent vendors are mentioned, and no specific infrastructure or technology integration requirements are outlined. The solicitation is a qualifications-based selection process, meaning no pricing information is provided in the initial RFQ. Pricing will be negotiated separately with selected vendor(s) through task orders, and the City does not guarantee a specific number of task orders will be issued. Vendor responses must include authorized representative contact information, qualifications, past experience, references, and a notarized Non-Collusion Affidavit. The City is exempt from federal excise and sales tax, and all submissions must be in PDF or Excel format. Workflow expectations include a 10-business-day initial review period for plan reviews and a three-business-day completion timeframe for inspections after scheduling.