As needed ford motor company vehicles

Pasco County Board of County Commissioners has issued Invitation for Bid (IFB-SV-26-051) for the as-needed purchase of Ford Motor Company vehicles from authorized dealers. The solicitation seeks competitive bids for light-duty passenger vehicles including sedans, pickups, SUVs, vans, and special modified cab and chassis units with a maximum gross vehicle weight rating of 37,000 pounds, with or without upfitting capabilities. All vehicles must be new, unused, properly serviced, and delivered with comprehensive documentation including two sets of keys with key fobs, owner manuals, warranty certifications, and pre-delivery service reports. Vendors must be located within 180 miles of the Fleet Management Department in New Port Richey, Florida, and are responsible for all titling and registration in accordance with Florida Statutes Chapters 319 and 320. The contract period runs from October 1, 2026, through September 30, 2030, with the possibility of two additional one-year extensions, structured as a requirements contract with no minimum or maximum purchase obligations based on unit pricing. Pricing must include labor, tools, materials, and equipment, with bi-annual price adjustments permitted based on the Producer Price Index for Finished Goods at 180-day intervals after contract commencement. The deadline for written questions is February 23, 2026, at 5:00 p.m. ET, with responses posted by March 3, 2026; bids are due online through the Bonfire platform by 1:30 p.m. ET on March 10, 2026, with public opening at 2:00 p.m. ET the same day. The County reserves the right to award by line item to multiple vendors deemed in its best interest, with evaluation based on lowest responsive and responsible vendor pricing.

A local preference provision applies to qualified businesses located in Pasco County or neighboring counties (Hillsborough, Pinellas, Polk, or Hernando) that have operated for at least twelve months and maintain a valid Local Business Tax Receipt, allowing such vendors to match the lowest bid price within 10 percent (or 5 percent for bids exceeding $1,000,000). All offerors must be registered on SunBiz, Florida's Department of State Division of Corporations database, and must comply with U.S. Department of Homeland Security's E-Verify program for employment verification with confirmation that no prior contract termination has occurred for E-Verify non-compliance within the preceding twelve months. Vendors are required to submit lists of owned equipment, major tools, and current employees with skill levels, with potential preference given to those demonstrating sufficient owned resources to minimize third-party costs. Selected contractors must maintain comprehensive insurance coverage including workers' compensation, general liability of $2,000,000 per occurrence, automobile liability of $1,000,000, and professional liability of $1,000,000, with Pasco County named as an additional insured. The County is exempt from sales tax and will provide tax-exempt documentation upon purchase order issuance; no cost-plus-percentage reimbursement for materials is permitted, and all incidental costs and profit must be included in hourly labor rates. No specific budget range or award value has been disclosed in the procurement documents, as this is a requirements contract with estimated quantities based on County expectations that may vary without compensation claims beyond actual unit prices paid.