5-D. SPECIFICATIONS.pdf
PDF 107 KB Posted
- Attached to
- AS NEEDED FORD MOTOR COMPANY VEHICLES
- Solicitation number
- IFB-SV-26-051
- Issued by
- Pasco County, Florida
About this file
Summary
This is a specifications document for Pasco County's invitation for bids (IFB-SV-26-051) to purchase Ford Motor Company vehicles on an as-needed basis from an authorized dealer. The County seeks to procure light-duty passenger vehicles including sedans, pickups, SUVs, vans, and special modified cab and chassis units with a maximum gross vehicle weight rating of 37,000 pounds. Vehicles must be new, unused, properly serviced, smoke-free, and clean upon delivery. The specifications document establishes pre-delivery service requirements including lubrication, fluid level checks, tire inflation, accessory operation verification, and fuel tank fill levels of at least one-quarter tank. Vehicles without upfitting are limited to 250 miles on the odometer, with charges of $0.50 per mile assessed for miles between 250 and 500; vehicles exceeding 500 miles require prior approval. Upfitted vehicles may have odometer readings up to 2,000 miles. All vehicles must be delivered with two complete sets of keys with key fobs, owner manuals, warranty certifications, pre-delivery service reports, and comprehensive documentation including Certificate of Origin, Title reassignment, and VIN information. Delivery must occur between 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding County holidays, and the awarded vendor must be located within 180 miles of the Fleet Management Department in New Port Richey, Florida.
The vendor is responsible for all titling and registration in accordance with Florida Statutes Chapters 319 and 320, with the County reimbursing actual state fees for title application, registration, and license plates as separate line items on invoices. Vendors must provide parts markup and shop labor fees for dealer-installed items and percentage markups above actual invoice cost for subcontractor work, with at least 90 percent of upfitting performed in-house. The County reserves the right to award to the lowest responsive and responsible vendor by line item, to award multiple vendors if deemed in the County's best interest, and to utilize the contract across all Pasco County departments at identical terms and conditions. All pricing must include labor, tools, materials, and equipment necessary to complete services as specified.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 1-C. SPECIAL PROVISIONS.pdf | ||
| 2-B. GENERAL CONDITIONS.pdf | ||
| 3-E. OFFEROR FORM.pdf | ||
| 4-A. ADVERTISEMENT PAGE.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
IFB-SV-26-051
AS NEEDED FORD MOTOR COMPANY VEHICLES
SPECIFICATONS
1. INTRODUCTION
1.1. Pasco County (The County) is seeking to purchase vehicles on an as-needed basis from a Ford Motor Company dealer.
2. GENERAL REQUIREMENTS
2.1. All work must be performed in accordance with all applicable state, local and national laws and codes.
2.2. All work must be performed according to the manufacturer’s installation requirements and recommendations and in accordance with all plans and specifications.
2.3. In addition to the Fleet Department, other Pasco County departments may utilize this contract (at the same terms and conditions) for similar work.
2.4. The County reserves the right to award the lowest, responsive, responsible Vendor per line item.
2.5. The County reserves the right to award by line items. Vendors are not required to bid on all items to be considered for award unless otherwise specified herein.
2.6. While it is the County’s intent to contract with one Vendor, we reserve the right to award multiple Vendor’s if found to be in our best interest.
2.7. All quantities stated in this solicitation are estimates for bidding purposes. The
County does not guarantee any quantities mentioned herein.
2.8. Pricing must include all labor, tools, materials, and equipment needed to complete all the services described herein.
3. SCOPE OF SERVICES
3.1. The Vendor will provide the manufacture, delivery, assembly, installation, and testing of the specified units This includes but is not limited to:
3.1.1. Light-duty passenger vehicles up to 37,000 GVW.
Sedans
Pickups
SUV’s
Vans
Special modified cab and chassis
3.2. The Vendor shall be responsible for delivering vehicles that are:
New and unused
Properly serviced
Smoke free
Clean
3.3. Pre-delivery service, at a minimum, shall include:
3.3.1. Complete lubrication and check all fluid levels to assure proper fill.
3.3.2. Adjustment of engine to proper operating condition.
3.3.3. Inflate tires to proper pressure.
3.3.4. Check for proper operation of all accessories, gauges, lights, mechanical and hydraulic features.
3.3.5. Cleaning of vehicles, if necessary, and removal of all unnecessary items such as tags, stickers and paper. DO NOT REMOVE WINDOW PRICE STICKER.
3.3.6. Overall check for safe operating condition.
3.3.7. All units must contain no less than a quarter (1/4) tank of fuel as indicated by the vehicle's fuel gauge at the time of delivery.
3.4. If a vehicle without upfitting is delivered with more than two hundred and fifty (250) miles but less than five hundred (500) miles as indicated by the vehicle's odometer, the bidder shall be assessed fifty cents ($0.50) per mile for all miles over 250.
3.5. Vehicles with 500 miles or more as indicated by the vehicle's odometer may not be accepted without prior approval from a Fleet Acquisitions team member.
3.6. Vehicles requiring up fitting will have fees and outside delivery window with limits of 1250 and 2000 miles per vehicle, respectively.
3.7. All vehicles shall be delivered with two (2) complete sets of keys with two (2) key fobs.
3.8. Vehicles shall be delivered with each of the following items or completed documents:
Installed County plate
Owner and/or operator manual(s)
Warranty certifications, including rustproofing, if applicable
Pre-delivery service report
Window price sticker (still affixed)
Purchase order
Invoice with PO number
VIN number
Fleet issued tracking number
Copy of Certificate of origin
Copy of Title reassignment
Copy of application for Title
Copy of change of body affidavit (if required)
Copy of weight slip (if required)
3.9. All vehicles shall be equipped with all standard equipment as specified by the manufacturer for the requested model.
3.10. The Vendor understands that the bid covers a complete, fully operative unit, as specified by the purchase order and enclosures, including the mounting of all attachments and connections to the chassis.
3.11. The make and model of dealer installed options may be dictated by Pasco County.
3.12. Dealer installed options may include but are not limited to:
Additional lights
Bedliners
Utility bodies
Running boards
Cranes
3.13. To ensure consistency of product and provide better management of quality control issues, dealers shall perform ninety percent (90+%) of up-fitting on premises.
3.14. All prospective Vendors must provide a parts mark-up and shop labor fee for items installed by the vendor and a percentage figure above "actual invoice" for any dealer installed options performed by a sub-contractor.
3.15. Copies of the Vendors invoices must be provided for verification purposes.
3.16. Dealer shall be within one hundred eighty (180) miles of the Fleet Management Department, 7536 State St, New Port Richey, FL 34654 to allow for on-site inspection of vehicles pending delivery or vehicles receiving upfitting if desired by Pasco County.
3.17. Responses should include lists of tasks not performed in dealer’s shops.
4. TITLE, REGISTRATION, AND LICENSE PLATES:
4.1.1. All vehicles delivered under this contract shall be titled and registered by the awarded Vendor, in accordance with Florida Statutes Chapters 319 and 320.
4.1.2. Awarded Vendor will obtain necessary signature(s) and complete the title and registration process for the County.
4.1.3. Vehicles are to be delivered with the permanent County license plate.
4.1.4. Awarded Vendor shall send any necessary forms, which must be signed by an authorized representative of the Pasco County Board of County Commissioners, with return postage, prior to the vehicle’s delivery.
4.1.5. The County shall reimburse the Vendor for the actual fees involved in the title application, registration, and obtaining of new license plates as charged by the State of Florida.
4.1.5.1. The cost shall be listed as a separate line item on each invoice presented for payment on each vehicle.
4.1.5.2. Separate invoices for this reimbursement will not be accepted.
5. DELIVERY:
5.1.1. All bids will indicate the lead time required for the established quantities to be delivered.
5.1.2. Awarded Vendor will be held to delivery dates.
5.1.3. Once a vehicle is complete the Vendor shall notify the Fleet Acquisition team member or their designee, to be provided to the Vendor at least 24 hours prior to delivery.
5.1.4. All deliveries shall be made between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding County holidays, unless otherwise agreed to by the receiving department.
5.1.5. Acceptance and authorization of payment will be given only after a thorough inspection indicates that the vehicles shall meet specifications and conditions listed.
5.1.6. Delivery does not constitute acceptance.
END OF SPECIFICATIONS
File details come from the government source that posted it. Updated .