Art supply catalog discount

Laramie County School District Number One is seeking vendors to provide an art supply catalog discount contract through Invitation for Bid (IFB) No. 26CB4011. The procurement is for an open-end annual contract to provide art supplies via catalog discounts, with the initial contract period running from September 1, 2025 to August 31, 2026. Vendors must submit percentage discounts off their art supply catalogs, with all vendors offering a "discount off" being eligible for contract consideration. The bid is due on August 5, 2025 at 11:00 a.m., with the bid opening occurring at 2810 House Avenue, Room 118 in Cheyenne, Wyoming. The district will evaluate bids based on submitted discounts and expects vendors to maintain pricing throughout the contract period. The contract includes potential renewal options for up to two additional years, with price increases limited to 5% per year, and the district reserves the right to temporarily extend the contract for up to 90 days.

The procurement allows for cooperative purchasing, enabling other school districts, governmental agencies, and non-profit organizations to potentially utilize the contract. Vendors must comply with Wyoming preference statutes, federal regulations, and sales and use tax provisions. Insurance requirements mandate comprehensive general liability coverage with specific minimum limits, and vendors must provide current insurance certificates within ten working days of award notification. While no specific set-aside designations are mentioned, the district follows Wyoming State Statutes that offer preference to Wyoming resident bidders (5% for commodities). Vendors must complete a comprehensive vendor application, attach a W-9, and potentially provide a Certificate of Insurance. They must also register on the Rocky Mountain E-Purchasing System to receive bid notifications. The district emphasizes ethical standards, prohibiting vendors from providing gifts to district employees and requiring compliance with the National Institute of Governmental Purchasing Code of Ethics.