Art Supplies (Catalog Bid)

Donna Independent School District (DISD) in Cameron County, Texas, is issuing a Request for Proposals (RFP 011326-867) for Art Supplies through a catalog discount bidding process. This procurement seeks to establish an awarded vendor list from which district employees can purchase art supplies on an as-needed basis throughout the 2026-2027 school year (September 1, 2026 through August 31, 2027), with optional renewal periods extending up to two additional one-year periods by mutual agreement. The district intends to award multiple vendors to provide employees flexibility in selecting vendors based on value for specific items. The art supplies covered under this bid include brushes, canvas board, chalk, clay, ink, erasers, easels, oil paints, pastels, tempera paints, acrylic paints, art paper, charcoal, standard pencils, watercolors, and craft supplies for classroom instruction and administrative use. Vendors must submit discount proposals based on percentage discounts from their printed catalog prices, manufacturer's price lists, website prices, or shelf prices, with all shipping and handling charges included in the quoted discount rate on an F.O.B. Destination basis unless otherwise negotiated. Proposals must be submitted via the Bonfire platform or hand-delivered/mailed to the Donna ISD Purchasing Department at 116 N. 10th Street, Donna, TX 78537, with a deadline of April 8, 2026, at 10:00 A.M. The district will evaluate proposals based on selection, service, and price considerations, and award is contingent on school board approval and vendor compliance with all specified terms and conditions.

Vendors must comply with Texas State Purchasing Laws and competitive procurement requirements and must submit all required documentation, including a Deviations Form, Felony Conviction Notice Form, Debarment or Suspension Certification Form, Form W-9 (federal tax identification), a Conflict of Interest Questionnaire (Form CIQ), and Form 1295 (Certificate of Interested Parties) filed with the Texas Ethics Commission. Vendors with employees having direct student contact must provide criminal history certifications, and all vendors are required to maintain workers' compensation and general liability insurance with DISD named as an additional insured. The RFP does not specify any set-aside designations or restrictions limiting proposals to disadvantaged enterprises or minority-owned businesses, and no incumbent vendors or current contractors are identified in the solicitation documents. No guaranteed purchase quantities are specified, and the district makes no commitments regarding minimum or maximum purchase volumes, meaning award values cannot be predetermined. The district is tax-exempt, so proposal prices should exclude applicable taxes. Failure to complete and return all required forms, particularly the Deviations Form with detailed information, will result in proposal disqualification.