2-Scope of Work.pdf

This is a Scope of Work document for RFP 011326-867 issued by Donna Independent School District (ISD) in Texas for the procurement of art supplies through a catalog bid mechanism. The proposal seeks to establish primary resources of direct distributors and vendors to supply classroom instruction and administrative materials, including brushes, canvas board, chalk, clay, ink, erasers, easels, oil paints, pastels, tempera paints, acrylic paints, art paper, charcoal and standard pencils, watercolors, and craft supplies. The District intends to award multiple vendors and will issue purchase orders on an as-needed basis throughout the school year beginning September 1, 2026 through August 31, 2027, with options to extend for up to two additional one-year periods by mutual agreement. No guaranteed annual volume is specified, and the District makes no commitments regarding purchase quantities.

Pricing will be structured as a percentage discount from current catalog prices, manufacturer's price lists, website prices, or shelf prices, with all shipping and handling charges included in the quoted discount rate and delivery on an F.O.B. Destination basis unless otherwise negotiated. The District will make purchasing decisions based on selection, service, and price considerations, allowing employees flexibility to contact vendors offering the best value for specific items. As a public institution, Donna ISD must comply with State Purchasing Laws and competitive procurement requirements. There are no guaranteed purchase quantities, and the District reserves the right to purchase more or less than amounts proposed by vendors.