Arri video recording equipment

The Washington State Department of Corrections (DOC) has issued Request for Quote (RFQ) No. PR2439350 for procuring specialized ARRI professional video recording equipment. The procurement specifically seeks an ARRI Corporate Set for Alexa 35 with Control Monitor, including comprehensive camera equipment such as camera body, licenses, mounting hardware, monitoring equipment, storage drives, power supplies, lenses, and filter systems. Vendors must demonstrate at least one year of experience selling and servicing ARRI camera packages and provide ongoing product support with 48-hour response times. The RFQ was posted on November 29, 2024, with bids due by December 30, 2024, at 2:00 PM Pacific Time. Bidder questions are due by December 6, 2024, with DOC responses posted by December 13, 2024, and the anticipated contract award date is January 21, 2025. The equipment must be delivered to DOC headquarters in Tumwater, Washington, with a preferred delivery date of January 30, 2025, and a final deadline of March 30, 2025. Evaluation criteria will assess bidders based on qualifications, capabilities, efficiency, experience, reliability, responsibility, integrity, quality of proposed services, timeliness, and cost.

The solicitation provides preferences for Washington State small businesses and veteran-owned businesses, though no specific set-asides are mandated. Bidders must be licensed to do business in Washington State and registered as a vendor in the Washington Electronic Business Solution (WEBS) system. The RFQ includes a 5% bid preference for PCB-free products tested within the previous 365 days by an independent laboratory. The contract includes an add-on clause allowing for additional quantities to be purchased within 12 months of award under the same terms and conditions. The estimated contract value is $150,000 or less. Notably, the RFQ strictly prohibits substitutes or alternative equipment, requiring exact ARRI-brand equipment as specified in Attachment A. Upon delivery, DOC staff will inspect goods to confirm compliance with specifications, and vendors must communicate any shipment details or changes within 24 hours. The solicitation also encourages consideration of environmental factors and products made or grown in Washington, though these are not direct award criteria.