Architectural/Engineering Software

The State of West Virginia, through the Division of Emergency Management, is procuring Architecture and Engineering Software for the National Flood Insurance Program (NFIP) Staff, with a solicitation closing date of January 6, 2025, at 4:00 PM. This is classified as an agency sole source acquisition (ASSD 0606 HSE2500000014), indicating that only one vendor has been identified as capable of providing the required software solution. The procurement seeks specialized architectural and engineering software tailored to support NFIP staff operations located at 1700 MacCorkle Avenue, SE, 6th Floor, Charleston, West Virginia. The deliverables and specific technical requirements will be detailed in the vendor's proposal, with the commodity code 43231511 relating to architectural and engineering services. Additionally, the opportunity includes a related scope of work for professional engineering and design services from the West Virginia Department of Transportation (WVDOT), which encompasses preliminary engineering, final design, and construction support services for transportation infrastructure projects. All contractors must provide qualified engineering personnel, conduct field investigations and surveys, prepare detailed design documents and specifications, and furnish construction phase support services. Contractors are required to maintain professional licensure and insurance requirements throughout the contract period, with work performed in accordance with WVDOT standards, American Association of State Highway and Transportation Officials (AASHTO) guidelines, and applicable federal regulations.

This procurement is subject to comprehensive federal compliance requirements outlined in the Federal Funds Addendum, including affirmative action obligations for minority businesses and women's business enterprises, domestic preference requirements for United States-produced goods, and Davis-Bacon wage rates for applicable construction work. Vendors must satisfy West Virginia's Purchasing Affidavit requirements, confirming they are not in default on any monetary obligation owed to the state or its political subdivisions. The procurement structure permits award to either a single vendor or multiple vendors if different entities prevail in separate state and local federal funds evaluations. Required insurance includes Commercial General Liability ($1,000,000.00 per occurrence), Automobile Liability ($100,000.00 per occurrence), and Professional/Malpractice/Errors and Omission Insurance ($1,000,000.00 per occurrence). The contract term will be one year, renewable for up to three successive one-year periods upon mutual written consent, with pricing established as firm for the life of the agreement. Specific contract values and budget ranges are not detailed in the available solicitation documents; however, pricing will be established through vendor proposals and negotiated rates for professional engineering services, with compensation structured on either a time-and-materials basis or fixed-price task order methodology. The buyer for this procurement is Sandra E. Sparks, reachable at 304-414-7672 or sandra.e.sparks@wv.gov.