Aquatic Vegetation Management Services

Hillsborough County Board of County Commissioners is soliciting competitive quotes through Invitation to Quote (ITQ-26-00236) for aquatic and terrestrial vegetation management services across multiple county locations over a two-year contract period. The primary objective is to engage an experienced and qualified contractor to supply all labor, equipment, materials, and supervision necessary to remove visible and submerged vegetation within pond liner boundaries while protecting pond infrastructure from damage, managing debris disposal, maintaining site cleanliness, and ensuring environmental compliance. Qualified bidders must demonstrate a proven and documented track record of substantially similar services and employ only appropriately licensed and professional personnel, with work to be performed during standard hours of 7:00 a.m. to 7:00 p.m., Monday through Saturday, excluding County-observed holidays. Service delivery must commence within seven business days of receiving a Purchase Order, and all bids must be submitted electronically through the County's Euna Procurement system by May 5, 2026, at 2:00 p.m. Eastern Time, with no late submissions accepted. Contractors must submit offers on all line items to remain eligible for award, as the contract will be awarded to the lowest responsive and responsible bidder meeting all specifications, with a single bidder selected for all line items. Technical questions regarding specifications must be directed through the Euna Procurement messaging system no later than three business days after solicitation issuance or a pre-proposal conference, whichever is later. Prior to commencing work, contractors must obtain and provide Certificates of Insurance naming Hillsborough County as certificate holder and additional insured, with no work beginning until the County issues a Notice to Proceed.

The solicitation does not identify specific set-aside designations or restrictions limiting contractor eligibility based on business classification or disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the available procurement documents. Contractors must comply with comprehensive requirements including the Department of Homeland Security's E-Verify system for employment eligibility verification of all newly hired employees, Florida Statute 287.087 drug-free workplace certification, comprehensive insurance coverage requirements including Commercial General Liability ($500,000 to $2,000,000), Automobile Liability ($300,000 to $1,000,000), Workers' Compensation and Employers' Liability, Professional Liability ($1,000,000 per claim), and Pollution Liability ($1,000,000 combined single limit), along with submission of a Substitute W-9 Form for tax identification purposes and optional enrollment in the County's Direct Deposit Authorization program for electronic payment processing. The estimated project value is $41,745.00 for the two-year contract term, with an additional allowance of $3,500.00 for materials, equipment, and unforeseen field conditions subject to pre-approval by County staff, and the County does not guarantee minimum purchases and reserves the right to modify delivery locations throughout the contract term.