Appliance Maintenance and Repair

Anne Arundel County is requesting bids on a 10-year blanket purchase agreement for semi-annual preventive maintenance and repair services on laundry, commercial kitchen, and refrigeration assets across its Department of Detention facilities (JRDC and ORCC) and nine senior centers operated by the Department of Aging and Disabilities under IFB SOL000046, with proposals due November 3, 2026 at 1:30 p.m. Eastern Standard Time.

The solicitation divides work into six groups: residential laundry, industrial laundry, detention cooking equipment, detention refrigeration equipment, senior center refrigeration equipment, and warming ovens/steam tables. Vendors may bid on any or all groups but must bid on all line items within a group to be eligible for award. All maintenance and repair work must be performed by factory-certified OEM journeyman technicians during weekday business hours (7:00 a.m. to 3:00 p.m., Monday through Friday, excluding County holidays). Pricing is submitted on a per-occurrence basis for the two annual preventive maintenance visits per location, hourly labor rates for additional repair work, travel and return-travel rates, and lump-sum replacement-parts allowances with percentage markups on catalog rates. All prices must remain firm for one year from the contract effective date; annual CPI adjustments may be requested 60–90 days before the contract anniversary date, limited to one adjustment per twelve-month period.

The contract runs from November 8, 2026 through November 7, 2036. Awards are made to the lowest responsive bidder per group; the County reserves the right to award on an aggregate basis if additional discounts are offered and may negotiate lower prices for large-quantity purchases. Vendors must register as regular dealers and comply with Maryland Department of Assessments and Taxation requirements. Required insurance includes Commercial General Liability ($1 million combined single limit), Business Automobile Liability ($1 million combined single limit), and Workers' Compensation with $100,000/$100,000/$500,000 employers' liability coverage, naming Anne Arundel County as additional insured. All goods and services carry a one-year warranty free from defects, with immediate replacement at no cost to the County. Delivery is FOB destination with costs included in the bid. A virtual pre-bid conference is scheduled for October 21, 2026 at 10:00 a.m., with registration required 48 hours in advance. Written clarification requests are due October 28, 2026 at 4:30 p.m.