Apple Valley Airshow Marketer, Promoter, Event Coordinator

San Bernardino County Service Area 60 – Apple Valley Airport is requesting proposals for a Marketer, Promoter, and Event Coordinator to manage the 2026 Apple Valley Airshow, with proposals due May 29, 2026 at 5:00 p.m. A 5% local preference applies to proposers meeting the District's defined criteria.

The proposer must have a minimum of five years of experience with similar or larger-sized airshows and deliver comprehensive marketing across television, print, digital, outdoor, social media, and radio; design promotional materials, event programs, and admission tickets; provide an event layout plan; staff informational and media tents; manage gate logistics; secure an Airshow Air Boss with minimum five years of experience and an Airshow Announcer; supply a portable sound system; coordinate Kids Zone, Car Show, and Beer Garden vendors; acquire and manage sponsorships; and coordinate a VIP Catered Tent.

The budget is $185,000 not to exceed, structured as an all-inclusive fixed cost with administrative fees and reimbursable operating expenses subject to invoice verification. Payment is split: 65% within 60 days after contract execution for operating expenses and sponsorship monies, and 35% within 60 days after airshow conclusion. The contract period runs from approximately June 12 through December 15, 2026, with a tentative award date of June 12.

Evaluation uses best-value methodology: qualifications and experience (35%), technical review (20%), cost/revenue (30%), and references (15%). Proposers must submit audited financial statements or certified financial documentation, provide three references from similar-sized public agencies, and certify compliance with debarment, suspension, and Iran Contracting Act requirements. Proposals must be submitted electronically through the County's ePro system and as hard copy with original signature.