Anti-foam for Leachate Evaporator

Hillsborough County is issuing a sole source procurement notice for GN 11P antifoam product to be supplied by Harcros Chemicals Inc. for use in the County's leachate evaporators at its solid waste management facility. The procurement covers a contract period through December 31, 2027, with an estimated total cost of $307,227.80. The antifoam product is a proprietary polymer-based formulation that is critical for foam suppression within the treatment system, preventing equipment overflow, contamination, and efficiency losses while maintaining effluent quality and reducing operational costs. The County's Solid Waste Management Department selected GN 11P after determining it requires a significantly lower dosage rate of 10-12 gallons per day compared to the currently used antifoam product at 25-27 gallons per day, resulting in substantial cost savings and reduced chemical storage space requirements. The product is available in 450-pound drums or 2,200-pound totes at a pricing structure of $2.25 per pound or $19.13 per gallon, with the quoted pricing valid for both 2026 and 2027 calendar years. This procurement is being made under Section 3-205(a) of the County's Procurement Policy because GN 11P is the only known product meeting the salient specifications required by the department. The deadline for challenges to this sole source award is April 6, 2026, with challenges to be submitted through the EUNA Procurement submission section.

This procurement is not open to competitive bidding and is restricted to the sole source vendor, Harcros Chemicals Inc., which manufactures the GN 11P antifoam through its Organics division and serves as the sole distributor of this proprietary product within the State of Florida through its Tampa distribution center. No set-aside designations or restrictions for disadvantaged enterprises are referenced in the procurement notice. Interested contractors who believe they can provide an equivalent proprietary product meeting the County's salient specifications may submit clear and convincing information to challenge the intended award, provided such challenges are received by the April 6, 2026 close date. The County reserves the right to extend the contract period beyond December 31, 2027, adjust the scope of services in response to changing conditions and updated requirements, and increase the resulting award accordingly. The estimated contract value of $307,227.80 reflects the two-year procurement period through the specified end date, with no renewal options currently mentioned in the available documentation.