1-Sole Source Letter.pdf

This is a sole source letter from Harcros Chemicals, Inc. to Hillsborough County, Florida regarding the manufacture and distribution of Antifoam GN 11P for use in the County's leachate evaporators at its solid waste facility. Harcros Chemicals' Organics division manufactures the product, and the company's Tampa, Florida distribution center serves as the sole distributor of Antifoam GN 11P within Florida. The procurement is intended through December 31, 2027, with an estimated total cost of $307,227.80. The County's Solid Waste Management Department selected GN 11P after determining it requires a significantly lower dosage rate of 10-12 gallons per day compared to the currently used antifoam at 25-27 gallons per day, resulting in substantial cost savings and reduced chemical storage space requirements.

Antifoam is critical for effective foam suppression in the treatment system, as inadequate foam control could cause overflow, equipment contamination, reduced treatment efficiency, poor effluent quality, and increased operational costs and labor requirements. The procurement is being made under Section 3-205(a) of the County's Procurement Policy as GN 11P is identified as the only known product meeting the salient specifications required by the department. The notice of intent is not a request for competitive proposals, and contractors able to provide identified proprietary goods may submit clear and convincing information to challenge the intended award. Challenges must be received by the specified close date and submitted through the EUNA Procurement submission section. The County reserves the right to extend the contract period, adjust the scope of services, and increase the award accordingly based on changing conditions and updated requirements.